Senior Academic Human Resources Analyst

This position operates under a hybrid work arrangement and requires regular on-site work 2-3 days per week. Additional on-site attendance may be required to meet department and operational needs. To support onboarding, training, and acclimation to the role, the incumbent may be expected to maintain a more frequent on-site presence during the initial training period.

About the role

Under the general direction of the Academic Personnel Director, the Senior Academic Human Resources Analyst will administer the hiring process of the Law School's non-ladder faculty. The Law School currently houses 20 academic units with 60 ladder faculty and 40 non-ladder appointments and is expected to aggressively expand its academic program presence over the next three years. This involves incorporating short-course programs at the end of each semester to allow students to take a higher course load in a shorter period of time. In order to accomplish this, the Law School anticipates an increase of 12 new non-ladder faculty hires over the period of the next three years. The incumbent will develop a strategy for the recruitment and retention of non-ladder faculty that is reflective of the long-range objectives of the Law School.

Responsibilities

• Administer the hiring process for non-ladder faculty at the Law School.
• Develop and implement a strategy for the recruitment and retention of non-ladder faculty aligned with the Law School's long-range objectives.
• Analyze information, problems, situations, practices, or procedures to define objectives, identify relevant concerns, patterns, and relationships, and formulate logical conclusions.
• Organize material, information, and people systematically to optimize efficiency and minimize duplication of effort.
• Draft concise, accurate, and grammatically correct correspondence, departmental letters, analytical reports, policies, procedures, and recommendations.
• Interact effectively and maintain cooperative working relationships with faculty, senior administrators, students, staff, and external legal community leaders.
• Exercise sound judgment and handle sensitive and confidential information with discretion.
• Perform multiple tasks effectively with frequent interruptions and distractions, manage a heavy workload with competing deadlines, and adapt to constantly changing priorities.
• Exchange ideas, information, and opinions with others to formulate policy, make joint decisions, and arrive at solutions.
• Apply knowledge of academic recruitment and selection guidelines and procedures.
• Speak clearly and concisely to explain academic personnel policies and procedures.
• Work collaboratively as part of a team in a collegial environment.
• Work on-site at UCLA's Campus/Law Building a minimum of 2-3 times per week, with additional days as needed by business operations.

Requirements

• 5-7 years of professional experience working in a position of increasing responsibility at an institution of higher education. (Required)
• Experience using Microsoft 365 including Outlook, Excel, PowerPoint, and Word. (Required)
• Experience using the DAT (Dossier Action Tracking) System for Academic Personnel purposes. (Preferred)
• Experience using UC/UCLA proprietary systems, including CDW, UCPath, TRS, and Tracker I-9, to accurately process transactions, access data, and support departmental operations. (Preferred)
• Detailed knowledge of and ability to accurately interpret university policies and procedures regarding academic personnel as contained in the APM and The CALL. (Preferred)
• Working knowledge of the Memorandum of Understanding (MOU) for the Non-Senate Faculty (Lecturers). (Preferred)
• Working knowledge of the academic salaries budgetary system (Academic Planning and Budget). (Preferred)
• Working knowledge of University benefits, including group insurance regulations and various University-sponsored benefits plans. (Preferred)
• Bachelor's Degree and/or equivalent combination of education and experience/training. (Required)

Benefits

UCLA provides a comprehensive benefits package that starts on day one. Visit UC Benefit package to discover benefits and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Pay

UCLA provides a full pay range. Actual salary offers consider factors including budget, prior experience, skills, knowledge, abilities, education, licensure, and certifications, as well as other business considerations. Salary offers at the top of the range are not common.

Schedule

Monday - Friday | 8:00 a.m. to 5:00 p.m.

Continued employment is contingent upon the completion of a satisfactory background investigation, including a Live Scan background check prior to the start of employment. Candidate(s) must be 18 years or older to be eligible for hire.