Senior Academic Graduate Coordinator

The Department of Materials Science and Engineering (MSE) is one of six academic departments in the Samueli School of Engineering at UCI. The position is being marketed with two possible titles: Academic Graduate Coordinator or Senior Academic Graduate Coordinator, with the final hire title and classification depending on the finalist's skills, knowledge, and experience.

About the role

The Senior Academic Graduate Coordinator in the Department of Materials Science and Engineering (MSE) reports to the Chief Administrative Officer (CAO) and uses skills as a seasoned, experienced student services professional to independently manage student services at the department level. The Senior Academic Graduate Coordinator is responsible for the general oversight and implementation of all academic, administrative, and co-curricular aspects of program management, student affairs, and delivery of content and services for the MSE programs.

Responsibilities

• Advises students and resolves student services-related issues on the full range of academic issues inherent within the department.
• Led in the implementation of program policies and procedures and is accessible to and engaged closely with students; works very collaboratively with department faculty and staff, and school and campus staff.
• Advise faculty and program constituents on a variety of student issues, provides guidance on issues requiring in-depth knowledge of specialized programs and manages the MSE graduate student experience from orientation through graduation while providing substantive advising and support.
• Administers funds for student programs.
• Develops and administers social media goals of the department in collaboration with leadership.
• Works with the MSE management to recommend changes to policies, practices, and procedures.
• Serves and participates in special projects and or other duties as assigned.

Qualifications

• Experience working with Graduate Database, SLATE and fellowship systems.
• Working experience with foreign understanding of University rules and regulations.
• Interpersonal communication: Must be able to positively and constructively communicate and interact with others at work.
• Confidentiality: Must be able to maintain confidentiality and use discretion in handling position responsibilities.
• Organizational skills: Must be able to organize, track, and report on job tasks readily. Must maintain proper files and reports on all job functions.
• Written communication: Proficient command of written English. Writing, editing, and proofreading skills and the ability to compose letters, memoranda, and other documents using word-processing, spreadsheet, and database software.
• Tech skills: Willingness to take initiative in learning new business systems and needed business skills. Experience with providing financial account projections, analysis and reports. Working knowledge of computer software and online programs including the following: Microsoft Office (Word, Excel, PowerPoint, Outlook). Adobe Acrobat, Firefox, Date Warehouse Experience working with Engineering Student Database. Working experience with student admissions process and programs using admissions platforms. Working experience with the accreditation review process. Working experience providing support to student support through a wide range of topics, ranging from the admissions process, tuition, tutoring, academic support and resources available, leaves, university guidelines and policies. Working knowledge of FERPA guidelines. Experience in content generation, copy writing and editing for print, web design, and/or social media. Knowledge of University-specific computer application programs and pertinent databases.
• Knowledge of University processes and procedures. Knowledge of advising and counseling techniques.

Preferred

• Working experience with a wide range of student funding sources and methods.