Graduate Coordinator

About the role

The University of Colorado Denver is the state’s premier public urban research university and equity-serving institution. Located in the heart of downtown Denver, CU Denver partners with future-focused learners and communities to design accessible, relevant, transformative educational experiences for every stage of life and career. As part of the state’s largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $800 million.

Responsibilities

• Manage the graduate application and admissions process from submission through decision.
  • Track application materials and monitor processing workflows to ensure completeness and timeliness.
  • Routinely route applications to the Graduate Committee and generate admission decisions and letters.
  • Communicate admission outcomes to the Graduate School and International Admissions.
  • Collaborate with the Dean’s Office Admissions and Enrollment Director to obtain and manage applicant materials.
  • Compile and analyze application data; partner with Institutional Research and Graduate Education to support reporting needs.
  • Carefully coordinate administration of MS and PhD programs in collaboration with the department’s Graduate Committee.
  • Develop and maintain reports, forms, and administrative documentation to ensure accurate recordkeeping.
  • Collect, enter, and manage data; produce routine and ad hoc reports.
  • Maintain files, records, logs, and tracking systems.
  • Review and submit graduate faculty appointments to Graduate Education/Graduate School.
  • Support development of accreditation reports.
• Develop and implement advising strategies to improve student performance, retention, and degree progression.
  • Advise graduate students on degree requirements, milestones, and academic planning.
  • Support faculty in administering graduate programs and advising students.
  • Guide students and faculty in navigating university systems, policies, and academic processes at CU Denver.
• Plan and execute graduate orientation sessions, welcome events, and student programming.
  • Advises students on academic programs, admission requirements, and university policies and procedures.
  • Serves as a primary resource on academic policies, processes, and student responsibilities.
  • Edifies students on compliance with federal (FERPA, ADA), state (e.g., COF), and institutional regulations.
  • Resolves registration issues and process schedule adjustments, special processing, and record changes.
  • Prepares graduation files and assists the department chair with degree audits.
  • Processes student tuition stipends.
• Oversee and manage application tracking in Slate, ensuring completeness and accuracy.
  • Maintains oversight of application processing, routes files for review, and coordinates decision workflows.
  • Generates admission decisions and communicates outcomes to college and Graduate School partners.
  • Stays current on curriculum, policies, and procedures at department, college, and university levels.
  • Serves as the department’s central communication hub for graduate education information.
  • Develops and implements recruitment and marketing strategies in partnership with the Graduate Committee, department leadership, and Dean’s Office.
• Perform other duties as assigned in support of graduate programs and departmental operations.

Qualifications

• Bachelor's degree from an accredited college or university in business administration, education, psychology, counseling, a STEM field or other relevant field.
• One (1) year experience in admissions, recruitment or a customer service environment.
• Proficiency in MS Office.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.

Additional Responsibilities

• Perform other duties as assigned in support of graduate programs and departmental operations.

Conditions of Employment

• This position requires an onsite presence on campus 5 days a week.
• This position follows an on-campus work structure.
• Opportunities for hybrid work may be available in future based on demands of specific tasks and department needs.

Compensation and Benefits

• The salary range (or hiring range) for this position has been established at $54,797 - $60,565.
• The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
• The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.
• This position is not eligible for overtime compensation.

Background Check Policy

• The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.