Securing the Cities Program Administrator - Office of Emergency Management

This position is time-limited with an end date of 09/30/2029 and is grant-funded by the state. Extension of this role is up for renewal each fiscal year.

About the Role

The Office of Emergency Management (Denver OEM) within the City and County of Denver is seeking an Administrator I to join the Securing the Cities (STC) Grant Program. Through the STC grant, Denver partners with the Department of Homeland Security and other U.S. cities to mitigate the threat of radiological and nuclear terrorism. This program aims to reduce the risk of a successful deployment of a radiological or nuclear weapon against major metropolitan areas.

In this role, you will support various aspects of the program, including grant reporting, data management, asset management, training coordination, and process improvement. You will also provide support to partner agencies and maintain daily communication with internal and external stakeholders. Additionally, you may assist other programs or projects within OEM as needed.

Denver OEM's mission is to lead Denver's emergency management efforts to cultivate safe, prepared, and resilient communities. The office coordinates the city's efforts in preparing, mitigating, preventing, responding to, and recovering from all hazards impacting Denver's residents. This includes operational support, planning, training, exercises, and community outreach. Denver OEM also manages the City's Emergency Operations Center (EOC) and Joint Information Center (JIC) during emergencies. This position requires approximately 5% of time spent participating in EOC activations, training, and exercises.

Responsibilities

• Support the administration, coordination, implementation, and continuous improvement of the STC program.
• Provide recommendations, technical assistance, and support regarding program operations.
• Assist in establishing program goals, collecting and analyzing data, and evaluating program performance measures.
• Develop, maintain, and analyze program reports, data systems, and related documentation.
• Coordinate and support program meetings and collaborative initiatives with stakeholders to strengthen collaboration, communication, and information sharing.
• Perform other duties as assigned in support of the STC Program and Denver OEM.

Process and Procedure Development

• Assist with research, analysis, development, implementation, maintenance, and continuous improvement of program processes, procedures, policies, and related documentation.
• Identify gaps and opportunities for improvement in program processes, procedures, and policies, and support the development and implementation of solutions to enhance program operations, efficiency, and compliance.

Asset Management

• Coordinate and support equipment procurement, maintenance and repair activities, warranties, lifecycle management, transfers, assignments, and vendor coordination.
• Create and maintain program asset inventory in compliance with applicable federal and City requirements.
• Maintain equipment records and data using asset management systems.
• Track and analyze equipment usage, performance, maintenance and repair history, costs, trends, and operational issues.

Training, Drill, and Exercise Coordination

• Develop training goals, training schedules, and monitor progress toward program objectives.
• Coordinate, support, and implement program trainings, drills, exercises, and other activities.
• Automate, streamline, and maintain training data using data management systems.
• Manage the regional Train-the-Trainer (TTT) program and provide support to trainers.
• Develop After Action Reports and Improvement Plans and support implementation of corrective actions.

Requirements

• 3-5 years of experience administering business operations or operational programs and/or assisting professional/management staff with administrative or operational functions.
• Experience working in emergency management or public safety organizations.
• Strong analytical, organizational, and problem-solving skills.
• Experience with data collection, management, analysis, visualization, reporting, and data management systems.
• Effective communicator with the ability to facilitate meetings, deliver presentations, and collaborate with internal and external stakeholders.
• Experience with Microsoft Office Suite, SharePoint, Power BI, and Collective Data.
• Knowledge of or experience with radiological/nuclear detection equipment or related programs.
• Experience working in/with public safety organizations.

Qualifications

Education Requirement: Bachelor's Degree in a related field.

Experience Requirement: Three (3) years of full-performance professional-level experience within a specialized, functional area (clerical experience not included).

Education/Experience Equivalency: One (1) year of appropriate experience may substitute for each required year of post-high school education.

Benefits

The City and County of Denver offers generous benefits for full-time employees, including:

• A guaranteed life-long monthly pension, once vested after 5 years of service.
• 457B Retirement Plan.
• 140 hours of PTO earned within the first year, plus 12 paid holidays, 1 personal holiday, 1 Wellness Day, and 1 volunteer day per year.
• Competitive medical, dental, and vision plans effective within 1 month of start date.

Pay

New hires are typically brought into the organization between $76,000–$90,000 annually based on experience. The position salary range is $68,773.00 - $113,476.00.

Schedule

The City and County of Denver supports a hybrid workplace model. In this position, you will work three (3) days in-office and two days remote. In-office days will be at the Wellington E. Webb Municipal Office Building, 201 W. Colfax Ave., Denver, CO 80202.