Secretary to the Principal -Gainesville High School (2024-2025)

Primary Purpose

Ensure efficient operation of school office and provide clerical services for school's administrative staff.

Qualifications

Education/Certification

High school diploma or GED

Special Knowledge/Skills

Proficient word processing and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Knowledge of basic accounting principles

Bilingual Preferred

Experience: One to three years secretarial experience, preferably in public education environment

Major Responsibilities and Duties

Records, Reports, and Correspondence

- Prepare written correspondence, forms, schedules, or reports using personal computer. - Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer. - Maintain a daily teacher attendance log and records for substitute teachers. - Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines. - Maintain school calendar of events. - Maintain a log of visitors to school.

Reception and Phones

- Schedule meetings and appointments and maintain calendar for principal. - Assist students, teachers, and parents as needed. - Receive incoming calls, take reliable messages, and route to appropriate staff.

Files

- Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication. - Update handbooks, policy manuals, and other documents as assigned.

Accounting and Inventory

- Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records. - Prepare and process purchase orders. - Receive, store, and issue supplies and equipment. - Assist with coordination of faculty meetings and campus activities. - Assist with campus budget preparation. - Maintain inventory of fixed assets, equipment, and supplies.

Other

- Sort, distribute, or deliver mail and other documents. - Maintain confidentiality. - Perform other duties as assigned.

Equipment Used

Personal computer, printer, copier, fax machine, and calculator.

Working Conditions

Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.