Secretary to the Principal - CL1930

We need to produce HTML fragment with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. Must not repeat job title as heading. Must not include Job ID etc. Must preserve all substantive info, remove boilerplate. We need to parse the job description. Given text: "Elementary Head Secretary Job Description Purpose: The Elementary Head Secretary coordinates office and clerical support to assist with the efficient operation of the school district. To accomplish these tasks, the Elementary Head Secretary works closely with the staff and administration ofthe District. Responsible to: Principal Payment rate: According to Classified Salary Schedule Qualifications High school diploma or equivalent. Health and Inoculation Certificate on file in the Central Office (after employment offer is made). Experience as a secretary or similar job including effective use of customer service skills. Demonstrated typing and filing skills. Experience in using various computers and computer programs. Desire to continue career improvement by enhancing skills and job performance. Essential Functions I. Ability to coordinate office and clerical support to assist with the efficient operation of the schooI. Ability to ensure all activities conform to District guidelines. Ability to communicate and work effectively and cooperatively with members of the school district and community. Ability to react to change and frequent interruptions in a productive and positive manner, meeting deadlines as assigned. Ability to operate all equipment appropriately as required. Ability to work to implement the vision and mission of the District. Physical Requirements/Environmental Conditions I. Requires prolonged sitting or standing, and use of equipment including repetitive motions and computer eye fatigue. Must occasionally work in noisy and crowded environments. with numerous interruptions. Must be able to handle multiple tasks at one time efficiently and courteously. General Responsibilities I. Ability to coordinate and supervise office and clerical support. Ability to screen visitors and telephone calls, directing them to the appropriate person/department. Ability to screen and route incoming and outgoing mail. Ability to create and copy correspondence, reports, bulletins. records, and other materials. Ability to send messages via autodialer regarding school events and notifications. Ability to obtain and organize pertinent data as needed including student birth certificates, inoculation and physical records. and verify student birth dates. Ability to take and transcribe oral dictation (if required). Ability to maintain an organized and regularly updated student information system, including the activation and placement of students in Infinite Campus and consult with the building principal regarding classroom placements. Ability to schedule appointments, make travel arrangements, and assemble material for meetings. Ability to assist in planning meeting agendas, and assist m preparing meeting summanes. Ability to collect, report, and deposit money received by the Elementary Office. II. Ability to assist in preparing financial reports. Ability to assist with enrollment. Ability to coordinate the Parent/Teacher Conference schedule. Ability to maintain accurate and organized student cumulative folders. Ability to maintain accurate attendance records and monitor student daily attendance and notify the building principal, District Truancy Officer, and the Secretary to the Assistant Superintendent of Student Services and school/ district administrators regarding student attendance concerns. Ability to contact parents to confirm absences. Ability to distribute office passes and notes as directed. Ability to maintain and submit a daily log of school hours completed. Ability to check and tile lesson plans. Ability to accurately report the honor roll each quarter. Ability to assist with preparing student awards and organizing the end ofthe year awards assembly. Ability to assist with the preparation of the yearbook. Ability to schedule school pictures and re-takes. Ability to maintain an accurate inventory of student books and teacher materials. Ability to order, receive, and distribute supplies. Ability to administer first aid to ill/injured students in the absence of the school nurse according to school policy. Ability to assist in the hiring, supervision, and training of employees. Ability to assist with hiring substitutes, record staff absences, and submit staff reports to the Principal. Ability to place orders for materials according to the current budget, verify quantities delivered, and distribute to staff. Ability to keep current on new software. reports, and other job related activities/ functions. Ability to observe and follow all school district policies at all times. Ability to respond to information requests in a cooperative, courteous, and timely manner. Ability to keep student and personnel information and records confidential. Ability to implement and follow all District health and safety policies, including all precautions of the Bloodborne Pathogens Exposure Control Plan. Ability to perform other duties and assume other responsibilities as assigned by the Principal. Terms of Employment: Academic year as calendared Evaluation: Performance effectiveness evaluated in accordance with Kansas Statutes and Board of Education Policy. Approved 12/21/99 Revised 7/9/13" We need to extract sections: About the role (purpose), Responsibilities (essential functions/general responsibilities), Requirements (maybe qualifications?), Qualifications (maybe separate?), Skills (maybe abilities?), Benefits (none), Pay (Payment rate: According to Classified Salary Schedule), Schedule (Terms of Employment: Academic year as calendared). Also maybe "Evaluation" but not required. We must not create sections with placeholder text. So we include only those with real content. We need to decide which headings to use: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We have: - About the role: purpose statement: "The Elementary Head Secretary coordinates office and clerical support to assist with the efficient operation of the school district. To accomplish these tasks, the Elementary Head Secretary works closely with the staff and administration of the District." Also "Responsible to: Principal". Could include that. - Responsibilities: essential functions and general responsibilities (list of abilities). We'll need to put them in

• . Many bullet points. - Requirements: maybe "High school diploma or equivalent. Health and Inoculation Certificate on file in the Central Office (after employment offer is made). Experience as a secretary or similar job including effective use of customer service skills. Demonstrated typing and filing skills. Experience in using various computers and computer programs. Desire to continue career improvement by enhancing skills and job performance." That's qualifications. - Qualifications: maybe same as requirements? But we need differentiate? The posting lumps qualifications after "Qualifications". So we can treat that as Qualifications section. Requirements maybe could be "Physical Requirements/Environmental Conditions". That is a section about physical requirements. Could be considered Requirements. But we have both Requirements and Qualifications headings allowed. We could put physical requirements under Requirements, and qualifications under Qualifications. Or we could combine. The instruction: "Use

  for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." So we can choose which to include based on content. We have content for: - About the role (purpose) - Responsibilities (essential functions + general responsibilities) - Requirements (Physical Requirements/Environmental Conditions) - Qualifications (education, experience, certificates) - Skills (maybe abilities like typing, filing, computer use, customer service, etc.) Could be part of qualifications but we can separate. - Pay: "Payment rate: According to Classified Salary Schedule" - Schedule: "Terms of Employment: Academic year as calendared" - Benefits: none specific, so omit. We must not include sections with filler like "not specified". So we omit Benefits. We need to preserve all substantive information. So we need to include all bullet points from essential functions and general responsibilities. Also include physical requirements. Also include qualifications. Also include skills? The abilities list includes many skills; we could put them under Skills section. But we already have Responsibilities covering many abilities. Might be overlapping. However we can separate: Responsibilities for duties; Skills for abilities like typing, filing, computer programs, customer service, etc. But the posting lumps many abilities under "Essential Functions" and "General Responsibilities". Those are essentially responsibilities. The qualifications list includes education, experience, certificates, desire to improve. Skills could be "Demonstrated typing and filing skills. Experience in using various computers and computer programs." Also "effective use of customer service skills." So we can put those under Skills. We need to avoid duplication. But we must preserve all substantive info; duplication is okay if it's in original? The instruction: "Do NOT repeat the job title as a heading" and "do NOT put Job ID / requisition numbers as headings". It didn't forbid duplication of content across sections, but better to avoid redundancy. However we must preserve all info; we can split. Let's extract: Purpose/About the role: - "The Elementary Head Secretary coordinates office and clerical support to assist with the efficient operation of the school district. To accomplish these tasks, the Elementary Head Secretary works closely with the staff and administration of the District." - "Responsible to: Principal" We could combine. Responsibilities: list of abilities from Essential Functions I and General Responsibilities I and II. Let's extract each bullet: Essential Functions I: - Ability to coordinate office and clerical support to assist with the efficient operation of the school. - Ability to ensure all activities conform to District guidelines. - Ability to communicate and work effectively and cooperatively with members of the school district and community. - Ability to react to change and frequent interruptions in a productive and positive manner, meeting deadlines as assigned. - Ability to operate all equipment appropriately as required. - Ability to work to implement the vision and mission of the District. Physical Requirements/Environmental Conditions (maybe under Requirements): - Requires prolonged sitting or standing, and use of equipment including repetitive motions and computer eye fatigue. - Must occasionally work in noisy and crowded environments with numerous interruptions. - Must be able to handle multiple tasks at one time efficiently and courteously. General Responsibilities I: - Ability to coordinate and supervise office and clerical support. - Ability to screen visitors and telephone calls, directing them to the appropriate person/department. - Ability to screen and route incoming and outgoing mail. - Ability to create and copy correspondence, reports, bulletins, records, and other materials. - Ability to send messages via autodialer regarding school events and notifications. - Ability to obtain and organize pertinent data as needed including student birth certificates, inoculation and physical records, and verify student birth dates. - Ability to take and transcribe oral dictation (if required). - Ability to maintain an organized and regularly updated student information system, including the activation and placement of students in Infinite Campus and consult with the building principal regarding classroom placements. - Ability to schedule appointments, make travel arrangements, and assemble material for meetings. - Ability to assist in planning meeting agendas, and assist in preparing meeting summaries. (Note: original had "assist m preparing meeting summanes." We'll correct to "assist in preparing meeting summaries.") - Ability to collect, report, and deposit money received by the Elementary Office. General Responsibilities II: - Ability to assist in preparing financial reports. - Ability to assist with enrollment. - Ability to coordinate the Parent/Teacher Conference schedule. - Ability to maintain accurate and organized student cumulative folders. - Ability to maintain accurate attendance records and monitor student daily attendance and notify the building principal, District Truancy Officer, and the Secretary to the Assistant Superintendent of Student Services and school/ district administrators regarding student attendance concerns. - Ability to contact parents to confirm absences. - Ability to distribute office passes and notes as directed. - Ability to maintain and submit a daily log of school hours completed. - Ability to check and tile lesson plans. - Ability to accurately report the honor roll each quarter. - Ability to assist with preparing student awards and organizing the end of the year awards assembly. - Ability to assist with the preparation of the yearbook. - Ability to schedule school pictures and re-takes. - Ability to maintain an accurate inventory of student books and teacher materials. - Ability to order, receive, and distribute supplies. - Ability to administer first aid to ill/injured students in the absence of the school nurse according to school policy. - Ability to assist in the hiring, supervision, and training of employees. - Ability to assist with hiring substitutes, record staff absences, and submit staff reports to the Principal. - Ability to place orders for materials according to the current budget, verify quantities delivered, and distribute to staff. - Ability to keep current on new software, reports, and other job related activities/functions. - Ability to observe and follow all school district policies at all times. - Ability to respond to information