Secretary to Director of Student Accounting (Central Enrollment Center)

Salary Schedule: D

Department: Student Accounting

About the Role

This position is responsible for various clerical operations of the Student Accounting Department including handling daily correspondence, processing purchase orders, filing, answering phones, greeting patrons, and data entry.

Responsibilities

• Maintain the ability to multi-task in an office setting, including answering phone calls, assisting visitors, opening and distributing mail, preparing correspondence and other documents, filing, and maintaining confidential information while remaining calm and exhibiting a courteous and professional manner.
• Utilize Microsoft Office Suite (Word, Excel, and PowerPoint) and Google applications (Docs, Sheets, etc.) to prepare various reports.
• Utilize the student information system to access student information, enter data, and create reports.
• Maintain all forms and files relating to student accounting.
• Respond to inquiries regarding student enrollment.
• Assist in the preparation of reports.
• Attend training as needed to maintain knowledge base.
• Assist with the development and implementation of long-term goals and projects designed to increase the accuracy and functionality of student data.
• Establish and maintain cooperative working relationships.
• Perform additional duties that may be assigned by an immediate supervisor or above.

Requirements

• At least a high school diploma or GED.
• Typing speed of 40 words per minute.
• Working knowledge of Microsoft Office Suite (Word, Excel, and PowerPoint) and Google applications (Docs, Sheets, etc.).

Skills

• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to compose and write grammatically correct correspondence and memos.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, schedule form, or blueprint form.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear.
• Frequently required to stand, walk, climb or balance, and stoop, kneel, crouch, or crawl.
• Occasionally required to sit.
• Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly exposed to fume or airborne particles.
• Frequently works in high, precarious places and in outside weather conditions.
• Frequently works near moving mechanical parts, extreme cold (including outdoors), extreme heat (including direct sunlight), risk of electrical shock, and vibration.
• Noise level in the work environment will vary from somewhat loud to extremely loud.
• To ensure continuity of services, a different work location may be necessary in the event of a health crisis or disruptive situation that requires the closing of school and/or office buildings.

Supervisory Responsibilities

Employee may occasionally be required to supervise a varying number of employees in the overall direction, coordination, and completion of tasks as assigned.