Secretary, Senior Director, Academics Region 1, Secondary Achievement and School Support

Position Purpose

Performs secretarial duties and provides administrative support to the office of Region 2 Secondary Achievement and School Support. Maintains all necessary budgetary processes to enhance professional learning across all departments.

Minimum Qualifications

• Considerable knowledge of bookkeeping and accounting procedures;
• Considerable knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint;
• Google Apps;
• Effective time management skills and problem solving skills;
• Excellent customer service skills with the ability to calmly route concerns to appropriate staff;
• Ability to work independently without close supervision;
• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
• Ability to understand, interpret, and apply specific rules and regulations governing the processing of fiscal documents, maintenance of financial records, and the preparation of fiscal reports;
• Ability to complete complex tasks and minimize errors with attention to detail;
• Ability to establish and maintain effective working relationships with school system staff, parents, community organizations, vendors, and external agencies.

Education, Training, and Experience

• High school diploma or equivalent;
• Experience in a secretarial or related field;
• Experience in managing and maintaining budget and payroll functions.

Preferred Qualifications

• Associate’s degree or equivalent technical training;
• Experience using Oracle business applications;
• Secretarial experience in Central Services, school, or academic setting.

Essential Duties and Responsibilities

• Provides administrative support to the Senior Director of Region 2 Secondary Achievement and School Support.
• Maintains departmental general ledger; creates budget transfers and amendments, as needed; creates and processes purchase order and direct pay requests; orders, receives and distributes supplies for department; processes contracts, service agreements, and payments for agreements generated by the office of Region 2 Secondary Achievement and School Support.
• Communicates with school system staff and vendors concerning accounts payable items, as required, to effectively clear outstanding financial obligations.
• Organizes and assists with logistics of various meetings for and within the department.
• Makes recommendations for the development and implementation of policies and procedures.
• Monitors and processes time records for departmental staff including leave requests and reports; processes travel reimbursement requests for departmental staff.
• Generates effective correspondence, presentations, reports, and other documents, as directed.
• Performs other related duties, as assigned.

Work Environment/Physical Requirements

• This position operates in a professional office and has a noise level of mostly low to moderate.
• This role routinely uses standard office equipment such as computers, scanners, and copiers.
• The position, at times, must be able to come into direct contact with school system staff, parents, staff members of external agencies, and the community.
• Work is considered light physical work, requiring the exertion of up to ten pounds of force.

EFFECTIVE DATE

1/2026

Disclaimer

The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.