Secretary (Office Automation).
for section headings. Use - for any list of duties/requirements/benefits, and
for prose.
We need to preserve all substantive information, not invent or summarize away detail. Remove boilerplate etc. So we need to extract duties list, requirements list, qualifications list.
Let's parse.
Duties (first paragraph):
- Receive calls and visitors and direct inquiries to the appropriate staff member.
- Manage incoming and outgoing correspondence.
- Maintain and control the calendar and schedule appointments for the Principal and Assistant Principal.
- Make travel arrangements for the school staff.
- Establish and manage records and files.
- Maintain time and attendance records to ensure timely submissions to payroll.
- Compiles information for a variety of one-time and recurring administrative and/or technical reports.
- Performs a variety of administrative and clerical duties unique to the school.
That's a list.
Requirements: The block after "Requirements" includes many items: Conditions of employment list:
- Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Requirement.
- Proof of U.S. Citizenship required.
- Direct deposit of pay is required.
- One year trial or probationary period may be required.
- Appointment subject to a suitability/fitness determination, as determined by a background investigation.
- This position requires a Tier 1 (T1) investigation with Childcare Checks since its duties require interaction with children and youth under the age of eighteen (18) years of age.
Also maybe other requirements like "Proof of U.S. Citizenship required." etc.
We should include all these as list items.
Qualifications: This is a long block. Need to extract substantive content: Who may apply categories list, education/experience requirements, specialized experience definitions, proficiency required, time in grade, foreign education, additional information (selection restrictions, salary includes locality pay, multiple positions may be filled, management may select at any grade levels, promotion opportunity, duties reflect full performance GS-06 level, if not selected at full performance level duties developmental, not covered by bargaining unit, reemployed annuitant info, probationary period details, DoD PPP preference, reasonable accommodation request info, commitment statement, benefits generic (we may ignore as not specific), eligibility for benefits depends... contact hiring agency.
We need to keep all substantive info, but we can format as list where appropriate. Many sentences are prose; we can put them in
. However rule: Use
- for any list of duties/requirements/benefits, and
for prose. So for qualifications, we need to decide what constitutes a list. The "Who May Apply:" categories is a list. The specialized experience definitions could be list items. The proficiency required could be a list? It's a statement. Time in grade requirement could be list. Foreign education could be list. Additional information could be list items.
Better to break into logical sub-sections? But we only have headings for sections; we cannot add subheadings besides h3. So within Qualifications section we can have paragraphs and lists.
We must not repeat job title as heading. No Job ID.
We must not include boilerplate like EEO etc. The text includes some boilerplate like "Candidates should be committed to improving the efficiency..." that's not boilerplate but part of posting; we keep.
We must remove duplicated lines. There's duplication of duties? At end there is "Duties described reflect the full performance GS-06 level..." etc. That's not duplicate of earlier duties list but is additional info about duties; we should keep.
We must not create Pay/Schedule/Benefits sections unless posting actually states them. There's mention of "Salary includes applicable locality pay or Local Market Supplement." That's about pay but not specific numbers. According to rule: never create Pay/Schedule/Benefits sections unless the posting actually states them. It does state "Salary includes applicable locality pay or Local Market Supplement." That is a statement about pay. Should we create a Pay section? The rule says: never create Pay/Schedule/Benefits sections unless the posting actually states them. It does state something about salary, albeit vague. So we could include a Pay section with that statement. However the rule also says: Prefer a few substantive sections over many thin ones. The Pay statement is thin but it's substantive? It's a statement about salary includes locality pay. Could be considered substantive. But we need to decide.
Similarly, there is mention of "A career with the U.S. government provides employees with a comprehensive benefits package." That's vague; not specific benefits. So we should not create Benefits section because it's not specific.
Schedule not mentioned.
Thus we could add a Pay section with that sentence.
But we must ensure we don't create a section with filler like "not specified". The statement is specific enough: "Salary includes applicable locality pay or Local Market Supplement." That's a concrete statement.
Thus we will have sections: Duties, Requirements, Qualifications, Pay.
Now we need to format.
Let's extract duties list items exactly as given.
Duties:
- Receive calls and visitors and direct inquiries to the appropriate staff member.
- Manage incoming and outgoing correspondence.
- Maintain and control the calendar and schedule appointments for the Principal and Assistant Principal.
- Make travel arrangements for the school staff.
- Establish and manage records and files.
- Maintain time and attendance records to ensure timely submissions to payroll.
- Compiles information for a variety of one-time and recurring administrative and/or technical reports.
- Performs a variety of administrative and clerical duties unique to the school.
Note: "Compiles" maybe should be "Compile". Keep as is.
Now Requirements list items:
From text:
- Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Requirement.
- Proof of U.S. Citizenship required.
- Direct deposit of pay is required.
- One year trial or probationary period may be required.
- Appointment subject to a suitability/fitness determination, as determined by a background investigation.
- This position requires a Tier 1 (T1) investigation with Childcare Checks since its duties require interaction with children and youth under the age of eighteen (18) years of age.
Also maybe "Conditions of employment" heading but we just list.
Now Qualifications: We need to capture all substantive info.
Let's parse the Qualifications block:
"Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Current Competitive Service Department of War Education Activity (DoWEA) Civilian EmployeeCurrent Department of War (DoW) Civilian EmployeeDomestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActNon-Department of War (DoW) TransferPriority Placement Program, DoW Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoW Military Spouse Preference (MSP) EligiblePriority Placement Program, DoW MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoW Retained Grade Preference EligibleVeterans Employment Opportunity Act (VEOA) of 1998"
That's a long list of categories, seems concatenated without spaces. We need to preserve as list items. The categories appear to be:
- Current Competitive Service Department of War Education Activity (DoWEA) Civilian Employee
- Current Department of War (DoW) Civilian Employee
- Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
- Interagency Career Transition Assistance Plan
- Land Management Workforce Flexibility Act
- Non-Department of War (DoW) Transfer
- Priority Placement Program, DoW Military Reserve (MR) and National Guard (NG) Technician Eligible
- Priority Placement Program, DoW Military Spouse Preference (MSP) Eligible
- Priority Placement Program, DoW MR and NG Preference Eligible Tech Receiving Disability Retirement
- Priority Placement Program, DoW Retained Grade Preference Eligible
- Veterans Employment Opportunity Act (VEOA) of 1998
We need to split correctly. The text had no spaces between some; we need to infer. We'll produce list items as above.
Next paragraph: "In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application."
That's prose.
Next: "Specialized Experience for GS-05: One year of specialized experience which includes utilizing office automation software to receive/compose routine correspondence from verbal or written instructions; scheduling appointments or meetings; and compiling data. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04). OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages."
That's prose but could be list? It's a description; we can keep as paragraph.
Next: "Specialized Experience for GS-06: One year of specialized experience which includes utilizing office automation software to prepare a variety of correspondence; maintaining office records, such as: time and attendance, payroll and/or leave records; and compiling data, such as: school inventory, employee personnel information, and/or budget information. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this grade, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted for the GS-06 level."
Paragraph.
Next: "Proficiency Required:This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5-minute sample with three or fewer errors. The Hiring Manager may require a typing proficiency test to be administered to verify meeting the typing requirements for this position. Applicants determined not to meet the typing proficiency will be considered ineligible and will not receive consideration for this position."
Paragraph.
Next: "Time in Grade Requirement for GS-06: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05). Time in Grade Requirement for GS-05: Applicants who have held a General Schedule (GS) positions within the last 52 weeks may not be promoted more than 2 grades within the preceding 52 weeks
for prose. We need to preserve all substantive information, not invent or summarize away detail. Remove boilerplate etc. So we need to extract duties list, requirements list, qualifications list. Let's parse. Duties (first paragraph): - Receive calls and visitors and direct inquiries to the appropriate staff member. - Manage incoming and outgoing correspondence. - Maintain and control the calendar and schedule appointments for the Principal and Assistant Principal. - Make travel arrangements for the school staff. - Establish and manage records and files. - Maintain time and attendance records to ensure timely submissions to payroll. - Compiles information for a variety of one-time and recurring administrative and/or technical reports. - Performs a variety of administrative and clerical duties unique to the school. That's a list. Requirements: The block after "Requirements" includes many items: Conditions of employment list: - Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Requirement. - Proof of U.S. Citizenship required. - Direct deposit of pay is required. - One year trial or probationary period may be required. - Appointment subject to a suitability/fitness determination, as determined by a background investigation. - This position requires a Tier 1 (T1) investigation with Childcare Checks since its duties require interaction with children and youth under the age of eighteen (18) years of age. Also maybe other requirements like "Proof of U.S. Citizenship required." etc. We should include all these as list items. Qualifications: This is a long block. Need to extract substantive content: Who may apply categories list, education/experience requirements, specialized experience definitions, proficiency required, time in grade, foreign education, additional information (selection restrictions, salary includes locality pay, multiple positions may be filled, management may select at any grade levels, promotion opportunity, duties reflect full performance GS-06 level, if not selected at full performance level duties developmental, not covered by bargaining unit, reemployed annuitant info, probationary period details, DoD PPP preference, reasonable accommodation request info, commitment statement, benefits generic (we may ignore as not specific), eligibility for benefits depends... contact hiring agency. We need to keep all substantive info, but we can format as list where appropriate. Many sentences are prose; we can put them in
. However rule: Use
- for any list of duties/requirements/benefits, and
for prose. So for qualifications, we need to decide what constitutes a list. The "Who May Apply:" categories is a list. The specialized experience definitions could be list items. The proficiency required could be a list? It's a statement. Time in grade requirement could be list. Foreign education could be list. Additional information could be list items. Better to break into logical sub-sections? But we only have headings for sections; we cannot add subheadings besides h3. So within Qualifications section we can have paragraphs and lists. We must not repeat job title as heading. No Job ID. We must not include boilerplate like EEO etc. The text includes some boilerplate like "Candidates should be committed to improving the efficiency..." that's not boilerplate but part of posting; we keep. We must remove duplicated lines. There's duplication of duties? At end there is "Duties described reflect the full performance GS-06 level..." etc. That's not duplicate of earlier duties list but is additional info about duties; we should keep. We must not create Pay/Schedule/Benefits sections unless posting actually states them. There's mention of "Salary includes applicable locality pay or Local Market Supplement." That's about pay but not specific numbers. According to rule: never create Pay/Schedule/Benefits sections unless the posting actually states them. It does state "Salary includes applicable locality pay or Local Market Supplement." That is a statement about pay. Should we create a Pay section? The rule says: never create Pay/Schedule/Benefits sections unless the posting actually states them. It does state something about salary, albeit vague. So we could include a Pay section with that statement. However the rule also says: Prefer a few substantive sections over many thin ones. The Pay statement is thin but it's substantive? It's a statement about salary includes locality pay. Could be considered substantive. But we need to decide. Similarly, there is mention of "A career with the U.S. government provides employees with a comprehensive benefits package." That's vague; not specific benefits. So we should not create Benefits section because it's not specific. Schedule not mentioned. Thus we could add a Pay section with that sentence. But we must ensure we don't create a section with filler like "not specified". The statement is specific enough: "Salary includes applicable locality pay or Local Market Supplement." That's a concrete statement. Thus we will have sections: Duties, Requirements, Qualifications, Pay. Now we need to format. Let's extract duties list items exactly as given. Duties: - Receive calls and visitors and direct inquiries to the appropriate staff member. - Manage incoming and outgoing correspondence. - Maintain and control the calendar and schedule appointments for the Principal and Assistant Principal. - Make travel arrangements for the school staff. - Establish and manage records and files. - Maintain time and attendance records to ensure timely submissions to payroll. - Compiles information for a variety of one-time and recurring administrative and/or technical reports. - Performs a variety of administrative and clerical duties unique to the school. Note: "Compiles" maybe should be "Compile". Keep as is. Now Requirements list items: From text: - Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Requirement. - Proof of U.S. Citizenship required. - Direct deposit of pay is required. - One year trial or probationary period may be required. - Appointment subject to a suitability/fitness determination, as determined by a background investigation. - This position requires a Tier 1 (T1) investigation with Childcare Checks since its duties require interaction with children and youth under the age of eighteen (18) years of age. Also maybe "Conditions of employment" heading but we just list. Now Qualifications: We need to capture all substantive info. Let's parse the Qualifications block: "Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Current Competitive Service Department of War Education Activity (DoWEA) Civilian EmployeeCurrent Department of War (DoW) Civilian EmployeeDomestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel WorkforceInteragency Career Transition Assistance PlanLand Management Workforce Flexibility ActNon-Department of War (DoW) TransferPriority Placement Program, DoW Military Reserve (MR) and National Guard (NG) Technician EligiblePriority Placement Program, DoW Military Spouse Preference (MSP) EligiblePriority Placement Program, DoW MR and NG Preference Eligible Tech Receiving Disability RetirementPriority Placement Program, DoW Retained Grade Preference EligibleVeterans Employment Opportunity Act (VEOA) of 1998" That's a long list of categories, seems concatenated without spaces. We need to preserve as list items. The categories appear to be: - Current Competitive Service Department of War Education Activity (DoWEA) Civilian Employee - Current Department of War (DoW) Civilian Employee - Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce - Interagency Career Transition Assistance Plan - Land Management Workforce Flexibility Act - Non-Department of War (DoW) Transfer - Priority Placement Program, DoW Military Reserve (MR) and National Guard (NG) Technician Eligible - Priority Placement Program, DoW Military Spouse Preference (MSP) Eligible - Priority Placement Program, DoW MR and NG Preference Eligible Tech Receiving Disability Retirement - Priority Placement Program, DoW Retained Grade Preference Eligible - Veterans Employment Opportunity Act (VEOA) of 1998 We need to split correctly. The text had no spaces between some; we need to infer. We'll produce list items as above. Next paragraph: "In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application." That's prose. Next: "Specialized Experience for GS-05: One year of specialized experience which includes utilizing office automation software to receive/compose routine correspondence from verbal or written instructions; scheduling appointments or meetings; and compiling data. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04). OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages." That's prose but could be list? It's a description; we can keep as paragraph. Next: "Specialized Experience for GS-06: One year of specialized experience which includes utilizing office automation software to prepare a variety of correspondence; maintaining office records, such as: time and attendance, payroll and/or leave records; and compiling data, such as: school inventory, employee personnel information, and/or budget information. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this grade, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted for the GS-06 level." Paragraph. Next: "Proficiency Required:This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5-minute sample with three or fewer errors. The Hiring Manager may require a typing proficiency test to be administered to verify meeting the typing requirements for this position. Applicants determined not to meet the typing proficiency will be considered ineligible and will not receive consideration for this position." Paragraph. Next: "Time in Grade Requirement for GS-06: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05). Time in Grade Requirement for GS-05: Applicants who have held a General Schedule (GS) positions within the last 52 weeks may not be promoted more than 2 grades within the preceding 52 weeks