Office Administrator

About the role

Vonachen Group is a full-service facility maintenance leader providing janitorial, healthcare, material handling, and logistics support services. Established in 1968, we are four generations strong and one of the fastest growing building service contractors in the industry. We believe in delivering quality work, honoring our commitments, and treating clients and employees with respect.

This Office Administrator role is based in Davenport, IA, and is responsible for maintaining high levels of customer service while adhering to company policies. The position provides timely and accurate assistance to support services for office staff and field managers, enhancing the quality of service we provide to clients and employees.

We are looking for an energetic, enthusiastic individual with great interpersonal skills to work with a diverse group of people and maintain a strong commitment to customer service.

Responsibilities

• General data entry duties and office administration such as answering phones, filing, copying, etc.
• Provide excellent service to clients and employees.
• Answer the phone and greet customers and clients professionally.
• Maintain polite and professional communication.
• Work with team members on company programs and initiatives throughout the year (Santa Program, United Way, and any office-related gatherings).
• Order and maintain office supplies, including keeping paper trays filled and toner ordered through vendor.
• Daily restock kitchen and maintain stock inventory.
• Distribute mail daily.
• Provide administrative support to operations team members, including scheduling meetings, maintaining calendars, reporting, and monthly credit card reconciliation/receipt inputting.
• Respond and/or forward requests through the company request portal to the appropriate team member.
• Perform other administrative tasks as assigned.

Requirements

• Must be 18 years or older.
• Must have reliable transportation.
• Ability to work independently or in a team environment with a high level of performance.
• Sense of urgency to complete tasks and meet deadlines.
• Ability to handle confidential information and multi-faceted jobs with competing priorities.
• Strong organizational skills and ability to multi-task.
• Proficient in Microsoft Office, including Excel and PowerPoint.
• Excellent written and verbal communication skills.

Qualifications

• High school diploma or Associate degree.
• 2-4 years of experience as an Office Assistant or related field.

Physical Requirements

• Sit and/or stand for long periods of time.
• Repetitive motions.
• Frequent bending and twisting.
• Able to lift, push, and pull 50 lbs.

Pay

$21-$23/hr

Schedule

Full Time - 1st Shift (Monday-Friday)

Benefits

• Full benefits including medical, dental, vision, life, 401(k), STD, and LTD.
• PTO/Holidays.
• Paid Holidays.
• 401K/403b Plan.
• Short Term Disability.
• Dental Insurance.
• Paid Vacation.
• Long Term Disability.
• Vision Insurance.
• Medical Insurance.
• Life Insurance.

Must pass pre-employment requirements as needed.