Office Administrator

QXO is North America’s largest distributor and installer of insulation; second-largest distributor of roofing products; second-largest publicly traded distributor of lumber and building materials; and largest distributor of waterproofing products. QXO is the fastest growing company in the $800 billion building products distribution industry and plans to become the tech-enabled leader by delivering best-in-class customer satisfaction and outsized returns for its shareholders. The company is targeting $50 billion in annual revenue within the next decade through accretive acquisitions and organic growth.

Responsibilities

• Support daily office operations and provide administrative assistance to branch leadership and team members
• Maintain organized records, files, and documentation systems
• Order office supplies and support office resource management
• Answer and direct incoming phone calls, respond to emails, and greet visitors professionally
• Handle incoming and outgoing mail and package distribution
• Maintain office calendars and phone lists
• Maintain electronic and paper filing systems
• Assist with office inventory and coordinate basic facility and office maintenance needs
• Support accounts receivable activities, including maintaining customer account records and documentation
• Assist with invoice processing and accounts payable documentation
• Process received customer payments and prepare bank deposits
• Maintain customer payment records and related financial documentation
• Serve as a point of contact for internal administrative inquiries
• Communicate professionally with employees, managers, vendors, and customers
• Coordinate meetings, staff events, travel arrangements, and training sessions as needed
• Assist with branch marketing materials, office signage, and promotional items as requested
• Perform additional duties as assigned

Requirements

• Strong organizational and multitasking abilities
• Excellent attention to detail and commitment to accuracy
• Strong written and verbal communication skills
• Ability to manage confidential information with discretion and professionalism
• Strong time-management and follow-through skills
• Customer-service mindset and collaborative approach
• Experience in administrative support, office management, accounting support, payroll support, or human resources administration
• Proficiency with Microsoft Office applications, including Excel, Outlook, and Word
• Experience working with accounting, payroll, ERP, or HRIS systems
• Experience in construction, distribution, manufacturing, retail, or branch operations environments preferred

Work Environment

• Primarily office-based work environment
• Frequent use of computers, office equipment, and business software systems
• Ability to sit, stand, and move throughout the office as needed
• Regular interaction with employees, customers, vendors, and management
• May require occasional extended hours based on business needs and payroll deadlines

Benefits

• Health Care Benefits
• Paid Time Off
• Benefits for union-represented roles are determined by the applicable collective bargaining agreement and may differ from standard company benefits

Pay

Salary Range USD $25.00 - USD $30.00 /Hr. This position may also offer variable compensation.