Secretary III For Federal Programs

Position Summary

Employees occupying positions in this classification are responsible for performing a complete range of secretarial duties within a school office or department as directed. Work is performed independently according to established procedures. A Secretary III is the secretary to a specific supervisor, program, or department. Work may be reviewed occasionally for accuracy, productivity, and in accordance with district policies and procedures.

Qualifications

• High school graduate or equivalent
• One-year experience or training in general office and accounting procedures preferred
• Rapid, accurate typing - 60 wpm minimum
• Ability to work well with public, students, staff, and parents
• Ability to organize, manage, and direct office operations with minimal supervision
• Operate current office technology as appropriate
• Ability to maintain confidentiality of students, staff, school business, materials, and information
• Ability to safely, regularly lift and/or move up to 20 pounds and occasionally lift and/or move up to 50 pounds

Responsibilities

• Responsible for specific or assigned filing systems
• May take dictation and transcription
• Routinely compose or produce correspondence and reports
• Collect and distribute materials
• Cookordinate travel arrangements - initiate travel authorizations and per diem reimbursements
• Accept direction from Secretary IV as necessary
• Responsible for student daily attendance records and student files
• Responsible for student enrollment
• Aid in supervision of students who are sent to school office when necessary
• Responsible for securing substitute teachers when necessary
• Aid in first aid when necessary
• Act as substitute or backup for Secretary IV as necessary for short periods of time
• Perform assigned data entry
• May direct personnel at a lower level
• Responsible for adequate supply and inventory of necessary materials for building operations
• Make appointments and maintain calendar of events
• Prepare purchase orders, requisitions, and requests for payment
• Maintain and monitor budget
• Cookordinate attendance and time sheets for all building employees
• Maintain the building key distribution system
• Responsible for confidentiality of personnel-related communications
• Responsible for student fund accounting, collection and deposits of moneys, check processing and record keeping
• Maintain confidentiality of students, staff, school business, materials, and information