Secretary

About the role

Are You Passionate About Providing Top-notch Administrative Support while managing a variety of tasks with efficiency and precision? This clerical role offers the opportunity to relieve a supervisor of administrative details, handling assignments of varying complexity with independence and confidence. If you're driven by the challenge of managing day-to-day responsibilities autonomously, while taking on new tasks under occasional supervision, this position is for you. Your passion for high-speed typing, attention to detail, and adaptability will contribute to the seamless operation of a fast-paced office environment.

Responsibilities

• Answers written or oral requests for information.
• Answers telephone, receives visitors, distributes mail, attends meetings, takes notes and prepares minutes of the meetings.
• Makes appointments for supervisor and maintains calendar.
• Types articles, reports, letters, forms or other material.
• Prepares routine documents, reports and statements to meet routine deadlines with a minimum of supervision.

Requirements

• Considerable knowledge of office practices and procedures, office machines, business English, spelling and arithmetic
• Knowledge of the principles of business and office administration
• Ability to use a computer to access, interpret, and record information
• May require ability to develop and use spreadsheets involving basic mathematical and statistical operations
• Ability to compose letters and develop and refine internal office procedures with minimum instructions
• May require skill in taking and transcribing dictation
• Ability to develop and maintain effective working relationships with associates, employees of other Departments, representatives of outside agencies, and the public
• Ability to communicate clearly and effectively, both orally and in writing
• Ability to retrieve and replace files from and to a hard copy record-keeping or filing system as required
• May require ability to sit at a desk for six to eight hours per day using a computer keyboard
• May require ability to lift and carry file boxes weighing up to 20 lbs.
• An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.
• Offers of employment are contingent upon passing a pre-employment physical, which includes drug screening, and upon satisfactory evaluation of the results of a criminal record check.