SECRETARY

Summary

The School Secretary provides clerical, organizational, and administrative support to the school principal, staff, students, and parents. This position is responsible for managing daily office operations, maintaining accurate records, and ensuring effective communication within the school in compliance with district policies and Mississippi Department of Education (MDE) requirements. The School Secretary assists in creating a welcoming, efficient, and professional office environment.

Qualifications

• High school diploma or GED required; Associate’s degree or higher preferred.
• Minimum of two (2) years of clerical or secretarial experience; school district experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and district data systems.
• Strong organizational and communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Professional demeanor and customer service skills for working with staff, parents, and the community.
• Knowledge of FERPA and confidentiality requirements.
• Ability to work independently and as part of a team.

Responsibilities

• Serve as the primary receptionist, greeting visitors, answering phones, and directing inquiries.
• Maintain student and staff records, files, and databases in compliance with FERPA and district policies.
• Prepare correspondence, memos, reports, and forms for the principal and staff.
• Assist with attendance reporting, enrollment, withdrawals, and student record transfers.
• Handle office communications, including mail, email, and announcements.
• Support scheduling of meetings, appointments, and use of school facilities.
• Maintain office and school supplies, placing orders as needed.
• Assist with financial transactions, requisitions, purchase orders, and activity funds (as assigned).
• Provide clerical support for teachers and staff, including copying, filing, and preparing instructional materials.
• Coordinate substitute coverage and maintain records of staff absences.
• Assist with preparation of state/federal reports and school documentation.
• Maintain confidentiality of student and staff information at all times.
• Perform other duties as assigned by the Principal.

Physical Demands and Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is continuously required to speak and listen for extended periods.
• The employee is also required to sit or stand for long periods, and regularly to move; use hands or fingers to handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch or crawl.
• The employee must regularly lift and move up to 20 pounds, and occasionally lift and move up to 30 pounds.
• Specific vision abilities required for this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.
• The employee is further required to have the physical, mental, and emotional stamina to fully perform the duties and responsibilities of the position, and the mental acuity to collect, evaluate, and interpret data; to reason; to define problems; to establish facts; to draw valid conclusions; and to make effective judgments and decisions.

Pay

$13.45 - $20.66 per hour

Schedule

Full-time, 200 days per year