Secretary

About the role

Under general supervision, performs office and secretarial work of routine difficulty; performs related work as assigned.

Responsibilities

• Formats, composes, and types routine correspondence.
• Orients, trains and share information with other office personnel.
• Prepares and processes confidential and sensitive documents.
• Make appointments, travel and meeting arrangements
• Enters data into the computer.
• Answers telephones, respond to questions, take messages and transfers callers to appropriate parties.
• Tracks expenditures and department activities; reports aberrations.
• Maintains office files and records, some confidential in nature.
• Places orders for supplies and distributes them when received.
• May lead or supervise other clerical support staff.

Knowledge and Skills

• Knowledge of office practices and procedures.
• Knowledge of English grammar, spelling, arithmetic, punctuation and grammar.
• Knowledge of office file management techniques.
• Knowledge of Microsoft Office skills and PowerPoint presentation skills.
• Skill in handling large volumes of information and documents.
• Skill in screening calls and forwarding messages.
• Skill in effectively communicating verbally and in writing.
• Skill in establishing and maintaining effective working relationships with employees, other agencies and the public.

Desirable Qualifications

High School Diploma or G.E.D. with coursework in office secretarial skills or business; demonstrated ability to type sixty WPM; AND three years experience in secretarial work; OR an equivalent combination of education, training and experience; prior work experience in a government setting preferred.