Secretary

About the role

The primary role is to organize and maintain an efficient and effective office at Kilmer Intermediate School, handling various administrative, clerical, and secretarial tasks.

Responsibilities

• Organizes and maintains an efficient and effective office that handles a variety of tasks related to the administration, faculty, students, and parents of the school/department.
• Performs secretarial and Clerical and Administrative tasks of a varied nature.
• Greets visitors and answers telephone calls in a pleasant and efficient manner, communicating effectively in routine, sensitive, and confidential matters.
• Arranges appointments and maintains schedules for the administrator(s).
• Registers new students (if applicable), secures appropriate student records, maintains confidential student records, and transfer records for students moving to other schools.
• Maintains attendance data for staff members, recording attendance, absences, substitutes, and other required information.
• Prepares attendance reports, coordinated with payroll data, as required.
• Maintains attendance data for students, recording attendance, absences and other required information.
• Prepares reports as required.
• Aids in the preparation of reports and documents by creating graphics, displays, using word processing and data management, creating an attractive presentation, copying, collating, and distributing final products.
• Maintains ledgers and accounts as directed by immediate supervisor including financial records, minutes, memoranda, reports and other office documents as required.
• Reconciles financial reports.
• Orders and maintains supplies.
• Creates and maintains a clean, attractive, orderly, safe and efficient office environment.

Qualifications

• High School diploma or equivalent G.E.D.
• Demonstrate excellent secretarial skills, general bookkeeping skills, organizational and filing skills and the ability to use electronic equipment for word processing, data management, information retrieval, visual presentations, and telecommunications.
• Minimum of three years of successful experience in a related secretarial or office position, or be a graduate of a recognized program of secretarial studies.
• Be proficient in the use of the Microsoft Office suite in order to complete clear and concise business letters, as well as to prepare statistical and other reports.
• Demonstrate the ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary.
• Demonstrate the ability to maintain confidentiality.
• Demonstrate good moral character, initiative and integrity.
• Exhibit a personality that demonstrates enthusiasm and interpersonal skills to relate well with students, staff, administration, parents and the community, including difficult and emotional situations.