Secretary

About the Role

To support the building Principal, staff, students, and parents/guardians by performing job responsibilities accurately, promptly, and courteously, contributing to a safe, nurturing environment that promotes positive welfare for children.

Responsibilities

• Performs general office duties including but not limited to:
  • Answering phones and directing calls
  • Responding to or redirecting emails
  • Opening, processing, and distributing mail
  • Preparing, typing, and maintaining forms, reports, correspondence, and memos
• Assists building population (students, parents, staff, and administrators) with requests and assigned tasks
• Receives and dispatches messages
• Functions as registrar to receive submissions hand-delivered by parents/guardians
• Monitors and ensures compliance with all visitor and student sign-in/out procedures; greets all visitors and routes them to the appropriate designation
• Promptly completes notification calls relating to emergencies as directed
• Monitors and reconciles staff attendance for the building
• Maintains and manages filing systems, database systems, electronic files, and records, including student records according to applicable federal and state mandates
• Maintains confidentiality with all District information, including District and school population information
• Coordinates availability and attendance for special meetings, emergency meetings, and similar events; provides support in preparation and post-event activities
• Generates all documents for meetings, including building use requests, agendas, and evaluations
• Uses computer/technology skills in performance of duties, such as:
  • Internet and database access
  • Spreadsheet design
  • Desktop publishing and creation of forms
• Updates skills to ensure ability to use technology and implement new practices and procedures as they are developed
• Ensures equipment in the work area is stocked with necessary supplies (paper, ink, toner, etc.) and maintained in working order; addresses minor malfunctions, places work orders, and makes service calls as needed
• Updates building staff on the annual building schedule of events (PSSA testing, parties, specials, School District events) and ensures all necessary staff are included in appropriate mailings, website locations, and postings
• Assists professional staff in PSSA preparation, such as preparation of pre-test materials
• Performs other duties as assigned in accordance with school policy, administrative regulations, state, and federal laws