Secretary

Job Responsibilities

• Welcome parishioners, visitors, vendors, and business representatives with professionalism and Christian hospitality.
• Answer and direct incoming telephone calls, take accurate messages, and respond to routine inquiries regarding parish services, ministries, policies, and events.
• Distribute mail, deliveries, and correspondence.

Administrative Support

• Prepare correspondence, forms, reports, bulletins, and other parish communications as assigned.
• Process invoices and assist with routine office administration.
• Maintain organized filing systems for parish records and administrative documents.
• Perform general office duties including copying, scanning, filing, mailing, and data entry.
• Aid with funeral planning and administrative preparations as requested.

Parish Records Management

• Maintain accurate parishioner records and update parish database information.
• Record and maintain sacramental records, including baptisms, marriages, funerals, confirmations, and new parishioner registrations, in accordance with Archdiocesan policies.
• Manage the parish Mass Intention book and process associated offerings, cards, and payments.
• Ensure the confidentiality and security of all parish records and sensitive information.

Parish Operations

• Coordinate special collections and seasonal flower or plant orders.
• Safeguard parish property, including office records, files, keys, and confidential materials.
• Support parish events and special projects as assigned.

Job Requirements

• High school diploma or equivalent required.
• Three to five years of administrative, clerical, or office experience required.
• Experience working in a Catholic parish, nonprofit organization, or ministry setting is preferred.

Knowledge, Skills, And Abilities

• Excellent customer service and interpersonal skills with a welcoming and professional demeanor.
• Strong written and verbal communication skills.
• Exceptional organizational skills with the ability to prioritize multiple responsibilities and meet deadlines.
• A high level of attention to detail and accuracy.
• Ability to work independently while collaborating effectively with clergy, staff, volunteers, and parishioners.
• Ability to maintain strict confidentiality regarding parishioners, personnel, financial information, and parish business.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, Publisher) and Google Workspace.
• Strong computer literacy and proficiency using office equipment, including copiers, scanners, and multi-line telephone systems.
• Accurate typing and data entry skills.
• Ability to learn parish management software and other office technology.
• Familiarity with Catholic parish life and sacramental practices is preferred.

Benefits

Work/life balance is so important to the archdiocese. After all, our business is about making life easier and better—and we want that for you and your career just as much as our consumers and their day-to-day lives. That’s why we offer flexible working times, remote working options, generous paid vacation increasing with service, and personal leaves of absence. As well as being able to make the most of life at home, you’ll also be able to contribute to the Archdiocese sponsored volunteer events.