Secretary

Duties

• Schedules and maintains calendar of meetings and events for supervisors and associated staff.
• Typifies forms, correspondence, memoranda, letters, work orders, meeting minutes, and/or various reports for assigned supervisor.
• Maintains various types of lists, such as residents, family contact members and addresses, time sheets, overtime, and/or work orders.
• Answers and screens telephone calls and refers to appropriate office or individual.
• Collates and compiles information for supervisor.
• Organizes and maintains physical and computerized files of information, such as contracts, and current licenses and certifications of staff.
• Contacts vendors to obtain price quotes on materials or equipment needed by the work unit.
• Filings materials such as correspondence, work orders, material ordered, preventive maintenance files, schedules of equipment tests, and incident reports.
• Greets visitors and directs them to the appropriate area or person.
• Tracks employee evaluations and required follow-up on reports.
• Tracks rental equipment and reconciles monthly invoices.
• Performs related duties as assigned or directed by supervisor.

Knowledge

• Knowledge of Microsoft Office
• General office procedures
• Regulations that govern long term care facilities, including HIPAA

Skills

• Communicate well orally and in writing
• Operate a typewriter, computer, photocopier, and fax machine
• Work in Microsoft Office, especially Word and Excel
• Read, write, and understand written and oral instructions
• Relate to, and work with ill, disabled, elderly, and emotionally upset people within a long-term care facility
• Establish and maintain effective working relationships with co-workers, residents, family members, and the general public
• Communicate effectively with various government agencies, the general public, personnel, residents, family members and visitors.

Requirements

• A high school diploma or its equivalent AND three (3) years of general office experience.
• An equivalent combination of education and experience may be substituted.

Benefits

Salary: $38,563.20- $45,485.64 per year commensurate with experience.

How To Apply: Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

Residency

Allegheny County within 1 year.

Veterans' Preference

Will be awarded to eligible candidates.

Equal Opportunity Employer

AN EQUAL OPPORTUNITY EMPLOYER - M/F/V/D