Secretary/Administrative Assistant - Purvis Upper Elementary

We need to output HTML fragment with sections: About the role? The job purpose maybe. Use headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must include only sections with real content. The posting includes: Job Purpose (two sentences). Qualifications list. Duties And Responsibilities list. Also sections: SUPERVISION, PARENTS, COMMUNITY, PROFESSIONAL DEVELOPMENT, GENERAL, Physical Demands, Work Environment, Terms Of Employment (salary, days, work year). Also Evaluation. Also Overtime Status etc. But we need to map to allowed headings: About the role (maybe job purpose), Responsibilities (duties), Requirements (maybe qualifications?), Qualifications (maybe separate?), Skills (maybe computer proficiency etc.), Benefits (none given), Pay (salary info?), Schedule (days and work year). We must not create sections with placeholder like "not specified". So only include sections where we have actual content. We have: - About the role: could be the Job Purpose paragraph(s). Use

About the role

then

...

. - Responsibilities: Duties And Responsibilities list (multiple bullet points). Use

• each. - Requirements: maybe the qualifications (high school diploma, computer experience, etc.) Could be under Requirements. But also there is a Qualifications heading in posting. We could treat Qualifications as separate section. But we must avoid duplication. The instruction: Use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have both Requirements and Qualifications if content distinct. However the posting lumps qualifications together with skills. We could split: Requirements: minimum qualifications (high school diploma, computer experience, fingerprinting, background check). Qualifications: maybe interpersonal skills, professional appearance, etc. But that seems arbitrary. Better to follow the posting: there is a "Qualifications" heading with a long list. So we can use

  Qualifications

  for that list. Then maybe we don't need a separate Requirements section. But we could also include Requirements for things like "must complete fingerprinting process" etc. However that is also in Qualifications. To avoid duplication, we can just have Qualifications section covering all. Skills: maybe computer proficiency list (Word, Excel, etc.) but that's also in Qualifications. Could separate but risk duplication. Probably better to have Qualifications covering all. Benefits: none given, so omit. Pay: The posting includes "Terms Of Employment Salary, days and work year as established by the Lamar County Board of Education". That's salary info but not specific amount. It says salary as established by board. That's not a specific number, but it's still content: salary determined by board. Is that considered placeholder? It's not "not specified" but it's vague. The instruction: never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD"). Here it's "Salary, days and work year as established by the Lamar County Board of Education". That's not a placeholder like TBD; it's a statement that salary is set by board. Might be acceptable. We'll include Pay section with that sentence. Schedule: "days and work year as established by the Lamar County Board of Education". That's also in Terms Of Employment. Could be part of Pay section or separate Schedule. Since we have both days and work year, we could put Schedule section with that sentence. But we already used that sentence in Pay. Might duplicate. Better to combine: maybe Pay section includes salary info; Schedule section includes days and work year. However the sentence includes both salary, days and work year. We could split: Pay: Salary as established by the Lamar County Board of Education. Schedule: Days and work year as established by the Lamar County Board of Education. That's not inventing; it's extracting from same sentence. Acceptable. Evaluation: Not a standard heading but we could put under About the role? Not needed. We also have sections like SUPERVISION, PARENTS, COMMUNITY, PROFESSIONAL DEVELOPMENT, GENERAL, Physical Demands, Work Environment. Those are not in allowed headings list but we could incorporate them into Responsibilities or Qualifications? The instruction says use those headings only if they match the list; otherwise we should not create new headings. So we should fold that content into existing sections (Responsibilities, Qualifications, etc.) without extra headings. Thus we need to extract all substantive info and place under appropriate headings. Let's parse content: Job Purpose: "To assist the Principal/Assistant Principal and Counselors to carry out more effectively the duties and responsibilities of the School's office to the ultimate benefit for the district's/schools's entire educational programTo contribute to the efficient operation of a district school office so that it can play its effective part in the education process" There's a missing space between programTo. We'll keep as is but maybe add space for readability? Must preserve all substantive information; we can keep exactly as given but maybe fix obvious typo? Safer to keep as is. Qualifications list (long): "Possesses a high school diploma or equivalent; must have computer experience and be proficient in Word Processing;possesses a high level of interpersonal skills,maintains district's high standards for personal appearance and dress;courteous and tactful in dealing with people;professional telephone manner; maintains a professional attitude and appearance at all times;able to work in Windows or current computer operating system, and familiar with such programs as Google, Microsoft Excel, Access, Word, as well as SAMS and MSIS;able to operate standard office equipment (i.e. copier, adding machine, fax, etc.)Uses appropriate grammar and syntax – verbal and writtenMust complete fingerprinting process administered by district and pass background check prior to employment;must fill out the Child Abuse Registry Check Form" We need to split into list items. Each clause separated by semicolons. We'll create
  • for each. Duties And Responsibilities list: "Protects educational process at all timesKeeps all information relating to school situations strictly confidentialPerforms general secretarial functions such as: copying, filing, mailing, faxing, letters, typing documents/memos, delivering mail, etc.Answers telephone, taking and delivering messages to the appropriate peopleUpdates SAMS / MSIS data on a daily basis as assigned by the PrincipaLFulfills all other functions related to the school office as designated by the Principals or Assistant PrincipalObtains substitutes for teachers for professional leave, personal leave, or illness if needed, keeping accurate attendance records regarding all such leaves of absenceMaintain and accept responsibility for any district owned fixed asset item assigned to employee and ensure appropriate use by following district policies for acceptable useUndergo periodic evaluations according to state and board policy proceduresMaintain confidentialityRegular, dependable, in person attendance is an essential function of this positionPerform such other and not specifically enumerated duties as may be requested by the Board of Education, superintendent, administrator, director or established by district policyRead, understand, and abide by Employee Conduct Policy, all other district, state and federal policies, and procedures and protocols as established by LCSD and the Mississippi Educator Code of Conduct" Also there are sections SUPERVISION, PARENTS, COMMUNITY, PROFESSIONAL DEVELOPMENT, GENERAL each with a sentence. Let's capture those: SUPERVISION: "Implements the established school-wide security plan" PARENTS: "Communicates school and organizational goals periodically throughout the school year" COMMUNITY: "Promotes the district's vision, mission, and goals within the community" PROFESSIONAL DEVELOPMENT: "Participates in activities that will enhance his/her personal skills" GENERAL: multiple sentences: "Studies and follows district policies applicable to the operation of a school as established by the Board of EducationSupervises and maintains upkeep and cleanliness of facilitiesFollows any further rules or requirements as set forth by the PrincipalPerforms any other tasks as required by the Principal" We need to split these into list items as well under Responsibilities. Physical Demands: paragraph. Work Environment: paragraph. Terms Of Employment: "Salary, days and work year as established by the Lamar County Board of Education" Evaluation: "Performance of this job will be evaluated in accordance with the provisions of the Mississippi Department of Education and the Lamar County School Board policy on Evaluation of Employees." Overtime Status: "Compliant with position, salary and FLSA regulations" - maybe not needed. We need to decide where to put Overtime Status. Could be under About the role? Not really. Could be under Pay? Not exactly. Might be omitted as minor metadata? The instruction: do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short

    or drop it. Overtime Status is minor metadata; we could fold into a short

    under About the role or maybe under Pay? Probably better to include a short paragraph under About the role after job purpose? But we should not invent headings. We can add a

    after the About the role paragraph containing Overtime Status. Similarly, Evaluation could be its own section? Not in allowed headings; we could fold into About the role or Responsibilities? Probably About the role. But we have many sections; we need to keep output concise but preserve all substantive info. Let's structure:

    About the role

    Job purpose: ...

    Overtime Status: Compliant with position, salary and FLSA regulations.

    Evaluation: Performance of this job will be evaluated in accordance with the provisions of the Mississippi Department of Education and the Lamar County School Board policy on Evaluation of Employees.

    Responsibilities

    • Protects educational process at all times
    • Keeps all information relating to school situations strictly confidential
    • Performs general secretarial functions such as: copying, filing, mailing, faxing, letters, typing documents/memos, delivering mail, etc.
    • Answers telephone, taking and delivering messages to the appropriate people
    • Updates SAMS / MSIS data on a daily basis as assigned by the Principal
    • Fulfills all other functions related to the school office as designated by the Principals or Assistant Principal
    • Obtains substitutes for teachers for professional leave, personal leave, or illness if needed, keeping accurate attendance records regarding all such leaves of absence
    • Maintain and accept responsibility for any district owned fixed asset item assigned to employee and ensure appropriate use by following district policies for acceptable use
    • Undergo periodic evaluations according to state and board policy procedures
    • Maintain confidentiality
    • Regular, dependable, in person attendance is an essential function of this position
    • Perform such other and not specifically enumerated duties as may be requested by the Board of Education, superintendent, administrator, director or established by district policy
    • Read, understand, and abide by Employee Conduct Policy, all other district, state and federal policies, and procedures and protocols as established by LCSD and the Mississippi Educator Code of Conduct
    • Implements the established school-wide security plan
    • Communicates school and organizational goals periodically throughout the school year
    • Promotes the district's vision, mission, and goals within the community
    • Participates in activities that will enhance his/her personal skills
    • Studies and follows district policies applicable to the operation of a school as established by the Board of Education
    • Supervises and maintains upkeep and cleanliness of facilities
    • Follows any further rules or requirements as set forth by the Principal
    • Performs any other tasks as required by the Principal

    Qualifications