School of Accountancy Coordinator I (Administrative Support Coordinator I)

About the role

The School of Accountancy in the College of Business and Economics (CBE) is seeking an exceptional individual to join their team as the School of Accountancy Coordinator I (Administrative Support Coordinator I).

Responsibilities

• Supports the academic and administrative functions of the school and its center and labs.
• Ensures data collection, plans, and coordinates the assessment activities performed each semester.
• Supports the write up of the AACSB accreditation report.
• Organizes committee action plans, strategic plans, and monitors the action plans of the school.
• Supports AACSB accreditation report and data collection as required.
• Ensures the tracking of faculty event attendance for AACSB purpose.
• Reviews policies and procedures related to AACSB accreditation.
• Serves as the primary point of contact for the Analytics Lab, supporting activities including coordinating schedules of the assistants and support with events organized by the lab such as datathons and guest speakers.
• Maintains budget, provides clerical support, financial support, and event planning for the Center for Corporate Reporting and Governance (CCRG) and Analytical Lab, including planning large national conferences and new research bulletins and webinars.
• With minimal supervision from CCRG Directors, performs the administrative work for the center, assists with the hiring of CCRG and Analytical labs student workers and oversight of their work, coordinates annual meeting/CCRG Board meetings, organizes events, supports fund raising activities, and maintains the budget for the Center.
• Responsible for preparing hospitality forms, travel documentation, invoices, scholarships payments, and other documents.
• Supports faculty by processing grade changes, issuing registration permits, reproducing course materials and exams, and coordinating textbook orders.
• Participates in all departmental events and projects, including Student Success projects.
• Updates and maintains webpages.
• Provides customer service to students, faculty, staff, and campus visitors.
• Works with CBE marketing and communications team to update and maintain social media platforms.
• Responsible for compiling and distributing the annual report.
• Assists with student clubs.
• Provides administrative back-up support to the Administrative Support Coordinator II.
• Other duties as assigned.

Qualifications

• High School diploma or the equivalent and two years of experience in general office, clerical or administrative support work or the equivalent.
• Training at a vocational school or full-time college education may be substituted for the required experience on a year for year basis.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to apply a variety of policies and procedures where specific guidelines may not exist.
• Working knowledge of budget policies and procedures.
• Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections.
• Ability to draft and compose correspondence and standard reports.
• Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.

Benefits

• An array of health plans that include prescription drug coverage.
• Dental and Vision coverage.
• Income protection benefits including life insurance and disability.
• Retail plan through CalPERS.
• Tuition waiver for employees and dependents if eligible.
• FlexCash (in lieu of health and dental).
• Employee Assistance Programs.
• 15 paid holidays.