School Leadership and Support Specialist

Department: Instructional Services · Reports to: Chief Academic Officer · FLSA Status: Non-Exempt

About the role

Under general supervision, responsible for providing direct administrative and clerical support to the assigned administrators and programs. Conducts such duties as project management, bookkeeping, word processing, data entry, establishing and maintaining files and records, responding to inquiries from multiple stakeholders, managing calendars, etc.

Qualifications

• Minimum education: high school diploma with two to three years of secretarial, accounting, and bookkeeping experience; or any equivalent combination of training and experience providing the required knowledge, skills, and abilities.
• Must have current government-issued identification.

Responsibilities

• Supports and upholds the mission, vision, and strategic goals of Lexington County School District One towards increased outcomes for students.
• Interacts, communicates, and collaborates with all stakeholders effectively.
• Establishes a safe, supportive, positive, and productive working and learning environment.
• Operates general office and technology equipment needed for daily activities.
• Maintains confidentiality regarding all employee and student information.
• Participates in all professional meetings and training sessions as required.
• Requests and maintains materials needed for daily responsibilities; provides for safe storage and proper use of all tools, equipment, and materials.
• Assists executive-level directors by performing a variety of complex or specialized secretarial and administrative duties.
• Maintains the calendar and schedule for executive-level directors.
• Maintains and processes correspondence for executive-level directors.
• Assists executive-level directors with preparing documents, reports, and presentations.
• Supports administrators in planning, organizing, setting up, and breaking down leadership events and meetings.
• Manages the technical aspects of the high school course catalog in collaboration with the Executive Director of High Schools and Postsecondary Pathways.
• Coordinates course numbers/codes, honors applications, innovative course applications, etc., with the District and South Carolina Department of Education.
• Assists the Executive Director of High Schools and Postsecondary Pathways and school-based graduation coordinators with planning and executing graduation for the District high schools.
• Makes recommendations for improvements to processes related to course management and other aspects of the job.
• Conducts a wide variety of bookkeeping duties including maintaining financial records, recording transactions in subsidiary ledgers, summarizing and balancing entries, transferring data to general ledgers, identifying and correcting incorrect postings, maintaining and coordinating budget-related transactions.
• Receives, verifies, and processes purchase orders from schools and/or departments; keys information into computer; verifies purchase orders against invoices for payment; enters fixed asset information into computer systems; communicates with vendors as needed.
• Maintains files on financial activities.
• Performs secretarial and clerical duties associated with office activities.
• Prepares and maintains employment, payroll, benefits, and attendance records as assigned.
• Assists in assembling information for external auditors as needed.
• Effectively uses personal computing devices and software applications for the management of pertinent information and communication.
• Performs other job-related duties as assigned.

Skills

• Ability to perform duties with awareness of all district requirements and Lexington County School District One Board policies.
• Must be able to access reliable transportation.
• Knowledge of the policies, procedures, and activities of the school district pertaining to the specific duties and responsibilities of the position.
• Knowledge of departmental policies, procedures, and operations.
• Advanced knowledge of the principles of office management and organization.
• Knowledge of and skill in the preparation, maintenance, and submittal of various district, state, and federal records and reports necessary for the position.
• Ability to demonstrate proper maintenance, safe operation, and utilization of equipment, materials, and supplies used in daily activities.
• Ability to maintain high standards of accuracy in exercising duties.
• Ability to anticipate work to be completed and to complete work without the need for direct supervision.
• Advanced data entry, mathematical, accounting, word processing, and written/verbal communication skills.
• Ability to maintain confidentiality of employee and student records and information.
• Ability to interact and communicate in an effective and professional manner with supervisors, co-workers, teachers, students, and the general public.
• Knowledge and skill in software and systems applications necessary for the position.
• Ability to demonstrate high-level application of technology devices in the performance of daily activities.
• Personal computer experience required; strong knowledge of word processing, e-mail, spreadsheets, electronic file management, the internet, and reporting and presentation software.
• Ability to establish and maintain effective working relationships with students, staff, and the school community.
• Ability to speak clearly and concisely both in oral and written communication.
• Ability to apply knowledge and current research and theory.
• Ability to organize and implement a flexible work schedule to meet reporting deadlines.
• Ability to self-monitor and manage multiple tasks while working individually and with members of a group.
• Ability to submit all requested reports and documentation in a timely manner and in accordance with scheduled deadlines.
• Some extended hours and multiple demands from several people are frequently required.
• Computer literacy required.

Schedule