School Executive Assistant - Minnesota Connections Academy

Position Summary

This hybrid role (two in-office days and three remote) oversees daily facility operations for the St. Paul, MN office, supervises administrative and temporary staff, coordinates staff events, and provides high-level administrative support across multiple departments.

Responsibilities

• Oversees daily building operations and facility management for the St. Paul office, serving as the primary liaison for office-related inquiries, including vendor communication, maintenance requests, building access, and supply management.
• Serves as the primary point of contact for office-related inquiries, ensuring compliance and operational efficiency.
• Ensures the office environment is organized, functional, and well-maintained.
• Supervises a team of 4-6 Administrative Assistants, including conducting regular one-on-one meetings, supporting professional development, and managing time (ex. Approving timecards and paid-time off requests).
• Supervises temporary staff during peak operational periods, including conducting regular one-on-one meetings, supporting professional development, and managing time (ex. approving timecards and paid-time off requests).
• Provides training and ongoing support for new staff members.
• Collaborates with the Office Manager to support staff development and team training initiatives that strengthen employee knowledge, support professional growth, and promote operational effectiveness.
• Plans and coordinates staff events such as back-to-school in-service and the graduation ceremony.
• Provides administrative support during peak operational periods, including withdrawals, state reporting, student records, enrollment, attendance, truancy, and reception coverage.
• Aids in state reporting compliance efforts by assisting with data entry and data reconciliation between Pearson Online Classroom and Qmlativ.
• Affords support to the leadership team with special projects and initiatives.

Requirements

• Please note that two-step authentication is required to set up and access all systems if a job offer is extended.
• A high school diploma or GED equivalent is required.
• Three to four years of similar administrative experience are preferred.
• Proficiency with Microsoft Office and web-based applications is required.
• Proficiency with Google applications (Mail, Calendar, Drive, Hangouts, Documents, etc.) is required.
• An intermediate skill level in MS Excel is required.
• The ability to multitask in a fast-paced environment is essential.
• A strong interpersonal skills and attention to detail are necessary.
• Excellent communication skills, both verbal and written, are required.
• Maintaining privacy and confidentiality (FERPA) is a key requirement.
• A customer-focused approach is expected.
• A high degree of flexibility is necessary.
• Demonstrated ability to work well in a fast-paced team environment is required.

Pay

The anticipated starting salary for Minnesota-based individuals expressing interest in this position begins at $27.88 per hour.

Benefits

Benefits available to eligible employees can be seen at https://www.connectionsacademy.com/careers/benefits.