SCHOOL BOOKKEEPER/CLERICAL

Qualifications

Minimum high school education with further training in secretarial skills
Some bookkeeping experience preferred
Strong public relations skills
Ability to handle multiple office assignments
Proficiency in typing
Computer and word processing skills
Must demonstrate proficiency in word processing software
Proficiency in oral and written communication
Loyalty and discretion
Proficient in the use of voicemail and email

Reports to

Principal

Supervises

N/A

JOB SUMMARY

To ensure the smooth and efficient operation of the school.

Essential Functions

• TYPES CORRESPONDENCE INCLUDING MEMORANDA, LETTERS, AND REPORTS.
• ANSWERS AND DIRECTS TELEPHONE CALLS FROM PRINCIPALS, TEACHERS, PARENTS, AND THE GENERAL PUBLIC.
• RESPONDS TO COMPLAINTS AND REQUESTS FOR INFORMATION.
• RECEIPTS AND COUNTS ALL MONIES RECEIVED BY OFFICE.
• MANTAINS PROPER BOOKKEEPING FOR ALL ACCOUNTS.
• REQUISITIONS SUPPLIES AND MATERIALS; MAINTAINS INVENTORY OF SUPPLIES AND MATERIALS.
• PREPARES, FILES, AND RECORDS DOCUMENTS RELATED TO PURCHASES FOR ASSIGNED AREA OF RESPONSIBILITY.
• PROCESSES INCOMING REQUESTS FOR INFORMATION AND ASSISTANCE.
• MANTAINS ACCURATE AND COMPLETE RECORDS AND REPORTS.
• OPERATES A VARIETY OF OFFICE EQUIPMENT INCLUDING PHOTOCOPYER, FACSIMILE MACHINE, AND COMPUTER.
• COLLECTS AND PREPARES PAYROLL INFORMATION.
• PROCESS FORMS AND INTERNAL PAPERCRAFT.
• TYPES AND COPIES FORMS, REPORTS AND OTHER DOCUMENTS.
• PREPARES SPECIAL REPORTS RELATED TO ASSIGNED AREA OF RESPONSIBILITY.
• COORDINATES ACTIVITIES WITH OTHER DEPARTMENTS, SCHOOLS, THE PUBLIC, AND OUTSIDE AGENCIES.
• EXHIBITS PROFESSIONALISM IN ALL ON-THE-JOB INTERACTIONS.
• INPUTS AND RETRIEVES DATA AND TEXT, INCLUDING STI AND MSIS DATA AS ASSIGNED.
• ORGANIZES AND MAINTAINS DISK STORAGE AND FILING.
• PERFORMS OTHER RELATED DUTIES AS REQUESTED OR ASSIGNED.
• ASSISTS IN THE FOSTERING AND PROMOTION OF A POSITIVE SCHOOL CLIMATE.
• MANTAINS A PROFESSIONAL Demeanor DURING ALL INTERACTIONS BETWEEN COLLEAGUES, PARENTS, STUDENTS AND ADMINISTRATION.