School Secretary - Bookkeeper

Qualifications

• Associate Degree or equivalent hours
• Two years of post-secondary training and five years' job experience as a secretary
• Graduation from a recognized school of secretarial skills
• Ability to type (test required)

Performance Responsibilities

• Provide assistance and support to the district administrator, administrative team and school board
• Absolutely maintain confidentiality of information, files and records
• Maintain a positive attitude and style that contributes to the overall public relations of the district
• Respond to calls, concerns, and/or complaints for the purpose of resolving problems, providing information, and/or referring to appropriate personnel
• Prepare, maintain, and distribute correspondence, fax messages, memoranda, and reports, including privileged and highly sensitive material
• Prepare, type, and distribute printed material to professional and paraprofessional employees
• Process application materials, and schedule interviews when requested
• Assist in preparing faculty and paraprofessional handbooks, and student handbooks
• Process annual letters of employment and employment packets for administrators, supervisors, licensed employees, and non-licensed employees as authorized by the Superintendent
• Research topics, gather data, and compile data as needed, including such things as researching board actions, for the purpose of preparing reports, and/or preparing information for assigned administrators
• Clip and copy newspaper articles pertaining to school district, school district functions, meetings, and personnel activities
• Gather and compare information and data from other districts which will be reviewed, compiled, and communicated to the Superintendent
• Organize room arrangements for Board, and Superintendent's committee meetings, and any other meetings called by the Superintendent or any District Administrator
• Participate in meetings, workshops, and trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees
• Completes requisitions, receives and checks materials and supplies
• Sorts and files materials and pulls materials from files
• Disseminate information and answer questions regarding school operation and procedures as appropriate
• Handle secretarial and clerical duties in connection with any special assignments and/or projects of the Superintendent and other Central Services Administrators
• Participate in staff development as planned by the school district

Physical Demands

• Must be able to talk and hear
• Use hands and fingers to handle or feel
• Reach with hands and arms
• Lift, bend, crawl, crouch, kneel, stoop, reach, and climb
• Occasionally lift in excess of 30 pounds
• Sit, stand, and/or move for extended periods to perform required job duties as required by the nature of the business that is supported

Work Environment

• Working conditions are normal for a secretary in an office environment
• Exposure to changing temperatures inside and outside
• Exposure to moving mechanical parts of office equipment
• Exposure to occasionally loud noises, to include but not limited to, facility bell and alarm systems