SCHOOL BOOKKEEPER

Essential Functions

• Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
• Collects and verifies monies received from staff, faculty, and students; collects and verifies monies received from parents and outside agencies; prepares daily deposits; posts deposits and returns official receipts to depositor.
• Collects requests for purchase orders; verifies availability before submitting request for administrative approval; enters purchase orders for both budget and internal account funds via on-line system.
• Matches invoices to purchase orders and remits payment to vendor upon confirmation of receipt of order; checks in and distributes merchandise and supplies received from vendors and the county warehouse.
• Balances accounts against monthly bank statements and prepares numerous monthly financial reports for principal and auditing department.
• Records, enters, and prepares payroll for faculty via on-line system; records, enters, and prepares payroll for substitute teachers, lunchroom, and custodial personnel via on-line system.
• Collections all documentation in the form of book receipts, monies collected forms, and department balances for end of the year report; prepares end of the year report and closes books; submits report to principal and internal auditor.
• Instructs teachers in the required paperwork for fundraisers and prepares reports upon completion; coordinates and handles ticket sales for special events and athletics department.
• Orders and coordinates buses for field trips via on-line system.
• Prepares and files certificates of absences for teachers and staff; maintains filing system for audit.
• Reports, compiles, and maintains records of worker compensation accidents.
• Maintains accounts for grants and special projects via on-line system.
• Sorts and distributes incoming mail; prepares outgoing mail with necessary postage.
• Maintains inventory of office supplies; purchases and stores office supplies for all office personnel and administration.
• Records journal entries of funds spent for budget; helps establish budget for departments, teams, and administration.
• Operates a variety of machinery, equipment, and tools associated with department activities, which may include a typewriter, adding machine, or fax.
• Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
• Responsible for timely and accurate information they maintain as part of their job responsibilities.

Performance Aptitudes

• Data Utilization: Requires the ability to calculate, compute, summate, and/or tabulate data and/or information. Includes performing subsequent actions in relation to these computational operations.
• Human Interaction: Requires the ability to exchange information for the purpose of obtaining information or clarifying details. Performs such within well-established policies, procedures and standards.
• Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
• Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
• Mental Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs.
• Functional Reasoning: Requires ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form. Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
• Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria.