School Bookkeeper

About the role

The School Bookkeeper at Liberty High School is responsible for preparing, transferring, transcribing, systematizing, or preserving records, and transactions. This role involves keeping accurate and detailed bookkeeping records and preparing statements reflecting these activities.

Responsibilities

• Reports consistently for work as scheduled
• Performs other duties as assigned
• Achieves proficient or higher evaluations on established Performance Standards
• Aids the department head with maintaining the departmental budget
• Aids in the daily activities of the general ledger accounting, including but not limited to, preparing and inputting journal entries, budget transfers, and bank reconciliations
• Collections and maintains accurate accounts receivable entries
• Composes, performs, and types routine correspondence and reports and updates lists
• Develops and implements office procedures and methods to ensure the efficiency of office operations
• Maintains and reconciles PTO and activity accounts at a district/school level
• Maintains and/or prepares payroll records for guest and regular staff, including completing guest staff pay receipts, accounting for staff absences, and providing payroll records to Business Services
• Maintains inventory of office supplies; orders and stocks materials and supplies as necessary
• Maintains various databases, reports, and office filing systems
• Makes deposits in school checking account
• Manages school petty cash fund
• Performs a variety of bookkeeping procedures within the department and tracks various accounts and contracts; reconciles accounts and records; maintains/prepares budget records and summaries
• Performs a variety of duties using various types of office equipment
• Prepares and processes reports which require research, computation, and compilation
• Processes purchase orders and requisitions as required, tracks orders as received, and maintains records of school purchases
• Responsible for ticket sales at all athletic events where admission is taken
• Sets up, files, and sorts a variety of documents, to include sensitive and confidential information
• Tracks general fund budget for the principal
• Tracks/processes accounts receivable and bank statement reconciliation

Qualifications

• High school graduate - high school diploma or equivalent

Skills

• Adapts to changing technologies and learns functionality of new equipment and systems
• Communicates effectively verbally and in writing
• Creates, accesses, inputs, retrieves, and manipulates information in various software systems
• Establishes and maintains accurate record keeping, document management, and filing systems
• Establishes and maintains effective working relationships with individuals from many diverse backgrounds and professions including supervisors, administrators, coworkers, staff, students, parents, and the general public
• Follows oral and written instructions
• Greet and interacts with the public in a courteous and professional manner
• Maintains confidentiality
• Manages simultaneous demands and sets clear priorities
• Performs routine bookkeeping and clerical accounting tasks effectively and efficiently
• Works days, hours, locations, and assignments as directed by the supervisor within the position responsibilities
• Works independently without direct supervision
• Communicates effectively with students and adults in a wide variety of settings
• Computer proficiency including office productivity applications
• Considerable knowledge of policies, procedures, and overall district functions
• Demonstrated ability to manage simultaneous demands and set clear priorities
• Demonstrated ability to work well with others in a team setting
• Demonsrates citizenship, compassion, courage, discernment, excellence, honesty, hope, integrity, patience, perseverance, reliability, respect, responsibility, and trustworthiness
• Displays effective organizational and time management skills
• Energetic, creative, innovative, flexible
• Excellent cooperative, collaborative, and problem-solving skills
• Knowledge of office methods and procedures including appropriate telephone etiquette
• Knowledge of Special Education, other educational programming, and associated legal requirements as related to the needs of the students assigned to the teacher
• Promotes a positive climate, culture, and community
• Strong mathematical and analytical skills
• Strong organizational, interpersonal, written, listening, and verbal communication skills
• Student-centered and relationship-focused
• Understanding of data privacy laws and their implications for the educational community
• Willingness to participate in ongoing training as required

Benefits

Full-time - Regular