Scholar Accountability Clerk (part-time): East Campus -Tucson, AZ

Primary Purpose

Oversees all operations in the registration and enrollment process (record creation, class scheduling, grade processing, and student enrollment verification, etc.) as well as attendance, truancy, community outreach for scholar enrollment and recruitment.

Reports to and works with: The Scholar Accountability Clerk shall be directly responsible to Administrative Support Services Manager at the District level and the Principal and will work closely with the Office Manager and staff, Campus Administrative Team, Health Office, and Families and Scholars of Leman Academy.

Duties and Areas of Responsibility

• Responsible for scholar registration and enrollment for the current and upcoming year.
• Manage enrollment numbers and compile and forward reports as required by administration.
• Evaluate and verify documentation submitted as required for enrollment.
• Process and track withdrawals, print scholar withdrawal forms and grades in addition to conducting exit interviews with families.
• Ensure Special Education and EL documentation and information is forwarded to appropriate personnel.
• Manage 45 Day Screening process.
• Maintain scholar files and the permanent records as well as organize a disposition schedule.
• Responsible for obtaining and entering state compliant data as required by the Arizona Department of Education.
• Reconcile scholar data between SIS and the Arizona Department of Education.
• Care for the preparation of Honor Roll lists and certificates.
• Prepare reports for athletic eligibility as needed.
• Manage requests for records both incoming and outgoing.
• Create, print and distribute class schedules.
• Update enrollment information for all scholars in grades K-8 at the beginning of every school year.
• Facilitate the distribution and collection of annual forms to scholars and families. (for example NCLB indicator forms and Impact Aid).
• Absorb and maintain accurate attendance records. Responsible for Sign In and Sign Out logs.
• Absorb and make telephone calls to absent scholar families.
• Maintains attendance and discipline letters and communication with parents.
• Be an active participant in the school tour process.
• Process and track immunization records in conjunction with the Health Office.
• Maintain confidentiality per FERPA.
• Attend court proceedings when school records are subpoenaed.
• Support administration by performing other related duties as assigned such as general tasks which include but are not limited to making copies, answering the phone, faxing, delivering messages as necessary, checking scholars into and out of school.

Qualifications/Minimum Requirements

• Minimum of a High School Diploma or general education degree (GED)
• AZ Level 1 IVP Fingerprint Clearance Card and background check.
• First Aid and CPR Certification.
• At least three years related work experience in a school system, with a working knowledge of school organization and procedures.
• Strong verbal, written, and interpersonal communication skills to positively impact the school community.
• Strong commitment to supporting the principles of excellence in education.
• Ability to manage conflict resolution with an attitude of humility and service.
• Working knowledge of Microsoft Office Suite products (Excel, word, etc.) and familiar with other related software programs.
• Working knowledge of Information Technology related to Student Information System software program –OR- a willingness to learn and effectively understand such a software program.
• Ability to work independently prioritizing tasks to meet deadlines maintaining a high degree of accuracy and attention to detail.
• Ability to operate office equipment as required on assignment; i.e. fax machine, copier, computer, etc.
• Ability to set-up and use an efficient filing system.
• Ability to compile information, maintain scholar records, prepare reports, maintain confidentiality in performing assigned tasks, adopt effective courses of action, and deal effectively with parents, staff, and the general public requiring knowledge of school policies and procedures.
• Ability to perform secretarial and administrative support functions requiring independent judgment, decision-making and problem solving.
• Ability to lift boxes and packages of varying weights and move them to other locations.

Work Habits and Attitudes

• Be a self-starter with an ownership attitude.
• Have a strong sense of drive to meet goals.
• Show initiative and resourcefulness.
• Perform accurate work in a timely manner.
• Met deadlines and set priorities.
• Display flexibility and adaptability.
• Work well with minimum supervision.
• Be dependable and accept responsibility.
• Show sensitivity and tact in dealing with others.
• Accept direction and constructive criticism.
• Cooperate with fellow workers and other departments.
• Follow school policies and safety rules.
• Show a professional appearance on a daily basis.
• Show a willingness to work as a team player.
• Exhibit excellent organization, time management and follow-up skills.
• Maintain a professional environment at all times.

Compensation

Leman Academy offers a very competitive benefits package and overall compensation will be commensurate with talent, experience and education.

Essential functions, as defined under the American with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is illustrative only and is not a complete listing of all functions and tasks performed.

Leman Academy of Excellence is an Equal Opportunity Employer.