Scheduling System Coordinator (Remote) - Ophthalmology

About the role

Position maintains physician, patient, providers and staff scheduling systems to ensure efficient scheduling.

Primary Duties & Responsibilities

• Initiates/maintains clinical, non-clinical and surgical electronic schedules for physicians and patients.
• Collaborates with clinical supervisors to optimize scheduling system utility.
• Develops new functions and innovative uses of system and installs system upgrades, providing current manuals and training/explanations to users.
• Generates reports and master schedules for physicians, providers, patients and staff, assisting with data analysis as needed.
• Schedules coordination with billing IDX dictionaries, acting as liaison with departments clinical/billing supervisors.
• Troubleshoots system for all users, conducting audits to maintain effective use of systems.
• Participates in department/university meetings to ensure scheduling system meets needs and objectives established.
• May supervise assigned staff.

Working Conditions

• Job Location/Working Conditions: Normal office environment.
• Physical Effort: Typically sitting at a desk or table.
• Equipment: Office equipment.

Education

• Required Qualifications: High school diploma or equivalent high school certification or combination of education and/or experience.
• Preferred Qualifications: No additional education unless stated elsewhere in the job posting.

Work Experience

• Medical Office Scheduling (3 Years).

Skills

• Computer Systems.
• Detail-Oriented.
• Medical Office Procedures.
• Scheduling Appointments.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Questions

If you have frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Benefits Statement

Personal: Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness: Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family: We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/.

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.