Scheduling Specialist & Girls Coordinator

Supreme Basketball (a Willet & Cumro Innovations company) is seeking an on-site Scheduling Specialist & Girls Coordinator to join the Basketball Operations team in the Lincoln/Omaha area.

About the Role

The purpose of this role is to drive the end-to-end execution of tournament scheduling, event logistics, camp programming, and financial tracking while leading the growth of our girls' basketball division. You will build seamless tournament brackets, maintain venue readiness, co-direct girls' recruitment, and expand grassroots youth initiatives—all aligned with the organization's vision and goals.

This position is a key contributor to the Basketball Operations team, responsible for translating event strategy into well-structured tournament schedules, co-leading girls' program growth, and managing critical facility and financial administrative workflows. The impact of this role includes elevating the team and coach event experience, driving program participation, and ensuring flawless operational execution across all Supreme Court Basketball events.

Responsibilities

Core Responsibilities

• Tournament Scheduling, Bracketing & Event Operations
  • Oversee complete scheduling and bracketing across all tournaments, proactively managing team conflicts, last-minute changes, and team recruitment to ensure balanced, high-quality event execution.
  • Manage full venue and administrative setup at Kinetic (bleachers, banners, tables) and organize all event materials including score sheets, coach sign-in sheets, site director boxes, and Square POS hardware.
• Girls Division Leadership & Recruitment
  • Serve as Co-Director of the Girls Division, driving strategic recruitment of teams, coaches, and individual players to expand program footprint.
  • Build strong relationships with coaches and directors to improve team retention, elevate the girls' circuit experience, and support ongoing program growth.
• Camp Management & Grassroots Youth Growth
  • Serve as Camp Director, organizing camp calendars, staffing, worker scheduling, and clinician coordination to deliver high-quality training experiences.
  • Partner with the Jr. Select Coordinator to prioritize, build out, and scale the K–2 youth development program as a core growth initiative for the brand.

Additional Responsibilities

• Financial & Invoicing Administration
  • Manage invoicing workflows via Square and cross-reference payments with Tourney Machine to maintain accurate revenue and account balance tracking.
  • Partner with leadership on accounts receivable collection efforts, tracking overdue balances and holding programs accountable to payment deadlines.
• Facility & Event Systems Management
  • Master EZ Facility software to input, manage, and maintain all organizational events, court schedules, and facility bookings in the centralized system.
  • Support general operations, facility needs, and cross-departmental initiatives as required during event weekends and peak seasonal cycles.
• Other duties as assigned or needed.

Requirements

• Experience: Demonstrated experience in sports management, event operations, tournament bracketing, or youth basketball administration.
• Tech & Scheduling Proficiency: Hands-on experience with scheduling and event software (e.g., Tourney Machine, EZ Facility) and payment systems (Square).
• Organization & Problem-Solving: Exceptional logistical planning, time management, and adaptability to solve real-time event challenges (e.g., team dropouts, schedule adjustments).
• Communication & Relationship Building: Strong interpersonal and communication skills; comfortable recruiting coaches, handling conflict resolution, and engaging with parents and staff.
• Schedule & Availability: Ability to work flexible hours, including weekend tournament execution and evening event coverage as dictated by the event calendar.