Scheduling Administrative Assistant

Responsibilities The primary responsibility for this position is to assist with scheduling operations, including communicating with contractors and technicians on a daily basisTake scheduling requests, assign the appropriate personnel to the scheduled task, monitor the progress of the scheduling request, and follow up to ensure that the technician arrived and completed the scheduled task as requestedAdditional responsibilities include document processing and transmission in a timely manner. Responsibilities include word processing, data entry, registering projects and proposals, creating folders, filing, assembling and binding reports, formatting and scanning documents, transmitting documents, assisting with answering phones and office mail delivery, and providing backup to other administrative personnel during periods of co-worker PTO, lunch breaks, training, etc.You may also perform other clerical tasks as required Required Qualifications 1 year of related experienceHigh school diploma or GED requiredAssociate degree is a plusIf driving for, or on behalf of, any ECS subsidiary, a valid driver’s license is requiredDependable, detail-oriented, organized, ability to multi-task and meet deadlinesProficiency with computers and MS Office (Word, Excel, and PowerPoint) requiredExcellent oral and written communication skills required ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #144 in Engineering News-Record’s Top 200 Environmental Firms (October 2026) and #38 in Zweig Group’s Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com. ECS is an Equal Opportunity Employer. To learn more, click here.