Scheduler/Administrative Assistant

Ready to Spark change? Fill out an application today! Only applications submitted at this link will be considered:https://schedule.abaengine.com/publicform/65920bea-9783-437e-b3a4-43caf4be8574 Make a Difference Every Day at the Spark Center!At the Spark Center for Autism, being part of our team is more than just a job; it’s a chance to create meaningful change in the lives of children with autism and their families. We’re searching for compassionate, energetic, and fun-loving individuals to join our diverse team of incredible people. We are seeking a dynamic and highly organized Scheduler/Administrative Assistant to join our team at the Spark Center for Autism! The Scheduler/Administrative Assistant is responsible for ensuring the Spark Center operates efficiently by creating, monitoring, and adjusting schedules for ABA, speech, and occupational therapies and assisting with administrative duties throughout the center. The position will play a vital role to ensure seamless connection between families, clients, and Spark staff while maintaining a welcoming and professional demeanor as a key representative of the Spark Center for Autism. Exceptional communication, efficiency, and being detail oriented are essential to the success of the role. Description of Responsibilities:Scheduling DutiesCollaborate with Practice Manager and Clinical Director to create weekly schedules for clients and staff for all services (ABA, Speech, and Occupational Therapy)Responsible for morning-of scheduling adjustments as communication is received from client families or from Practice Manager regarding staff call outsCommunicate timely and efficiently with staff when last minute client callouts occur to reassign coverageCommunicate with the utmost professionalism and respect with families regarding cancellations, make up sessions, ancillary service availability and schedule updates, etc.Maintain up-to-date records of schedules, including but not limited to current schedules, upcoming availability changes, upcoming change requests, etc. for clients and staffAdministrative DutiesEnsure staff and client records are up to date within EMR system and Spark intranetMaintain staff and client filing systems, which may require oversight of Center Assistant’s filing proceduresAssist with maintaining Spark intranet organization and uniformityAssist with development of marketing/social media materialsOutreach and communication for marketing and resourcesAssist with compliance documentation of required IT and ongoing training for all staffAssist with data entry and review of RBT productivity measuresCommunicate with medical offices to receive appropriate documentation for clientsAssist with front desk administrative tasks as needed (answering phones, scanning, printing, filing, restocking, etc.)Assist with Spark uniform inventory and distributionOther administrative tasks as assigned Required QualificationsHigh School Diploma or GEDScheduling experience (in a medical office is preferred)Administrative experienceFull-time status required (minimum 30 hours per week) Work Schedule and PayDue to the nature of our center schedule (Monday through Friday 8am-4pm), having the availability to be on site beginning at 7am for scheduling purposes is required. The daily end time can be flexible, as long as the minimum 30 hours per week is maintained with a maximum of 40 hours per week.Pay:Training Wage: $18.00/hourUpon successful demonstration of competency of skills and responsibilities, raise to $20.00/hour