Administrative Assistant / Scheduling Coordinator

Benefits

• A positive and collaborative work environment
• Voluntary Life Insurance
• Competitive salary
• Paid time off

Position Summary

The Scheduling Coordinator plays a vital role in supporting our construction and installation operations. This position is responsible for managing daily job schedules, coordinating materials, tracking project progress, and supporting subcontractor and permit workflows. You'll work closely with construction superintendents, project managers, subcontractors, and vendors to ensure timely project completion and smooth operations.

Key Responsibilities

• Scheduling & Coordination:
• Create and maintain daily and weekly construction and installation schedules based on field and project management inputs
• Cook up subcontractor activities and material deliveries to align with project timelines
• Schedule inspections, permitting appointments, and commissioning activities
• Maintain project progress and adjust schedules as needed to meet deadlines
• Call customers, prospects, and vendors
• Project Support & Documentation:
• Set up new jobs and ensure proper documentation is uploaded and maintained
• Aid in preparing change orders, payment applications, and subcontractor agreements
• Ensure site documentation, permits, and punch lists are up-to-date and completed
• Help manage close-out procedures for completed projects, including permit resolution and punch list sign-off
• Communication & Team Collaboration:
• Act as the liaison between field crews, project managers, subcontractors, and clients
• Participate in regular project meetings to review progress, identify delays, and resolve scheduling conflicts
• Maintain clear, professional communication with all internal and external stakeholders
• Additional Duties:
• Support vendor negotiations and assist with estimating during the bid process
• Provide administrative support to project and construction teams as needed

Qualifications

• A high school diploma or GED is required; an associate degree or trade school certification is a plus
• Previous experience in scheduling, construction coordination, project administration, or electrical service coordination is preferred
• Familiarity with electrical systems (AC/DC) is preferred
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Project)
• Experience with work order systems and documentation control tools
• Excellent communication, organization, and multitasking skills
• A strong attention to detail and ability to meet deadlines in a fast-paced environment
• A motivated self-starter with strong interpersonal skills
• Experience coordinating with subcontractors, vendors, and inspectors

Preferred Skills

• Knowledge of residential or commercial generator installation processes
• Construction industry experience, particularly in electrical or energy services
• Familiarity with permitting and inspection coordination

Why Work at Generator Supercenter?

• Be part of a national leader in energy solutions and backup power systems
• Support meaningful projects that bring peace of mind to customers during power outages
• Work in a collaborative, growth-oriented environment
• Opportunity for advancement in a growing and innovative company

Apply Today

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