Scheduler

Overview

Nurse Scheduler

Keep the Team Ready. Keep Care Moving.

At Parkway Health & Rehabilitation Center, every shift matters. As our Nurse Scheduler, you'll play a critical role in ensuring our nursing teams are properly staffed, organized, and prepared to provide exceptional care to our residents.

Responsibilities

• Develop, maintain, and update the master nursing schedule based on staffing needs, census, employee availability, and established guidelines
• Prepare and distribute daily staffing assignments and make adjustments for call-outs, PTO, schedule changes, and other staffing needs
• Cook up and distribute daily staffing assignments and make adjustments for call-outs, PTO, schedule changes, and other staffing needs
• Cook up and distribute daily staffing assignments and make adjustments for call-outs, PTO, schedule changes, and other staffing needs
• Cook up and distribute daily staffing assignments and make adjustments for call-outs, PTO, schedule changes, and other staffing needs
• Coordinate staffing with the Director of Nursing and nursing leadership to maintain safe and appropriate staffing levels
• Track open nursing shifts and communicate staffing needs to nursing leadership and Human Resources
• Cook up and distribute daily staffing assignments and make adjustments for call-outs, PTO, schedule changes, and other staffing needs
• Cook up and distribute daily staffing assignments and make adjustments for call-outs, PTO, schedule changes, and other staffing needs
• Cook up and distribute daily staffing assignments and make adjustments for call-outs, PTO, schedule changes, and other staffing needs
• Cook up and distribute daily staffing assignments and make adjustments for call-outs, PTO, schedule changes, and other staffing needs
• Coordinate with agency staffing partners as needed and maintain positive, professional relationships
• Ensure orientation schedules for new nursing employees are incorporated into daily staffing plans
• Maintain appropriate backup coverage and ensure another team member is trained on essential scheduling responsibilities
• Manage scheduling and timekeeping information within the facility's designated systems
• Review daily exception reports, missed punches, and shift deviations for accuracy
• Reconcile timecards and assist with payroll preparation for nursing and nursing administration
• Process approved PTO and other time-off requests while monitoring available balances and staffing impact
• Track attendance and call-outs in accordance with facility policy and communicate concerns to Human Resources
• Avoid unnecessary overtime and ensure proper staffing levels
• Prepare daily and weekly staffing reports for nursing leadership
• Compile required staffing information for regulatory and Department of Health reporting
• Maintain accurate scheduling records, forms, and related documentation
• Maintain confidentiality of employee and resident information in accordance with HIPAA and company policies
• Maintain consistent communication with the Director of Nursing, Assistant Director of Nursing, Human Resources, and department leadership
• Participate in staffing meetings to review open positions, PTO, leaves of absence, and upcoming staffing needs
• Communicate schedule changes clearly and promptly with employees and leadership
• Support Central Supply by coordinating collection of unit par-level sheets and assisting with weekly replenishment orders as assigned
• Contribute to a culture of teamwork, accountability, service excellence, and continuous improvement

Qualifications

• High school diploma or GED equivalent required
• At least one (1) year of related experience in a high-volume environment, preferably in healthcare staffing, scheduling, operations, or a similar role
• Previous scheduling or staffing experience strongly preferred
• Experience with scheduling and/or timekeeping software preferred
• Proficiency with Microsoft Excel and other Microsoft Office applications
• Experience with Kronos or similar timekeeping/scheduling systems strongly preferred
• Prior experience as a CNA or Medication Technician is a plus
• Strong organizational skills and exceptional attention to detail
• Ability to prioritize competing needs and make sound decisions in a fast-paced environment
• Strong verbal and written communication skills
• Ability to maintain confidentiality and handle sensitive employee and resident information with professionalism
• Reliable, dependable, and comfortable working collaboratively with nursing leadership and interdisciplinary teams