SATS Administrative Assistant
About the role
The Salvation Army is a branch part of the Christian Church and the ultimate goal of all programs is spiritual regeneration of all people. Corps/Department: Salvation Army Clitheroe Center/ADOC SATS Program Reports To: SATS Clinical Manager FLSA Status: Full Time/40 hours per week; Non-Exempt The length of the contract will be from the date of award, approximately 12/1/2020 through 6/30/2021 with optional renewal periods to be exercised at the sole discretion of the State up to 6/30/2023. Continuation of position is contingent upon the successful renewal of the contract for each period.
Responsibilities
- Provide essential administrative support services to SATS Clinical Manager, Coordinators, and Counselors in all SATS programs.
- Maintains the information management system and performs data entry in a variety of applications, specifically AKAIMS.
- Oversees the SATS clinical client records and ensures the delivery of original records to ADOC as required.
- Prepares all required ADOC reports as required.
- Orders all materials for SATS programs, including curriculums and materials, office supplies, etc.
- Tracks Alaska State Chemical Dependency Certification for all SATS employees, including continuing education.
- Affords Intake Coordinator in the HR processing and tracking for all SATS employees, including orientation, training, and continuing.
- Affords Intake Coordinator to accept contract payments, gives receipt, and prepares appropriate documentation for the Finance Department.
- Affords Intake Coordinator to prepare deposit to the bank and arrange for deposits to be taken to the bank by other designated employees; forwards documentation of deposits to the Finance Department.
- Builds and maintains positive professional relationships with all other disciplines within the organization.
- Works on special projects as directed by the supervisor.
- Performs general office duties, including photocopying, typing, answering the telephone, and entering data into a variety of computer applications.
- Adheres to all confidentiality regulations as well as 42 C.F.R., Part 2 and C.F.R., Parts 160 and 162 (HIPAA).
Requirements
- High school diploma or equivalency; some additional education or training to perform clinical and clerical functions.
- Three years of successful experience in clerical and data entry work.
- Must be able to pass ADOC background check and PREA screening.
Knowledge, Skills And Abilities Required
- Proficiency in using general office equipment, Microsoft Office Suite, AKAIMS databases, and report-generating programs.
- Must be detail oriented, organized, and able/willing to maintain strict confidentiality.
- Ability to work with a minimum of supervision.
- Detail oriented with a high level of accuracy required.
- Ability to work in a fast-paced environment, maintain poise under pressure and successfully communicate with a wide range of personalities.
Essential Functions
- Under the direction of the SATS Clinical Manager, the SATS Administrative Assistant serves as a clerical assistant to the SATS program, performing a variety of detailed and advanced administrative duties.
- Assignments are performed with some independence but in conformance with established office policies and guidelines and, in some cases, in concert with the Divisional Finance Department.
Software-related Skills
- Microsoft Word, Microsoft Excel, Microsoft Outlook, and AKAIMS required; working knowledge of integrated database applications and ability to use new software programs with basic training.
Work Environment
The work environment is located in an office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Skills
Must be able to understand, follow and give both written and oral instructions and be able to give presentations and be comfortable with public speaking.
Mathematical Skills
Must be able to perform simple calculations (addition, subtraction, multiplication, and division) and apply concepts such as ratios and percentages in practical situations.
Performance Skills
- Must be creative, self-motivated, organized, flexible, and possess leadership skills.
Sacred Boundaries and Protect the Mission
Must complete the online course for this area and pass the Background Check required by The Salvation Army for employment.
Physical Requirements
- Ability to sit, walk, stand, bend, squat, climb, kneel and twist on intermittent or continuous basis.
- Ability to grasp, push, pull, and reach overhead.
- Ability to operate a telephone.
- Ability to lift up to 25 pounds.
- Ability to access and produce information from a computer.
- Ability to understand written information.
Qualified Individuals
A qualified individual must be able to perform the essential duties of the position with or without accommodation.
Work Environment
The work environment is located in an office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Skills
Must be able to understand, follow and give both written and oral instructions and be able to give presentations and be comfortable with public speaking.
Mathematical Skills
Must be able to perform simple calculations (addition, subtraction, multiplication, and division) and apply concepts such as ratios and percentages in practical situations.
Performance Skills
- Must be creative, self-motivated, organized, flexible, and possess leadership skills.
Sacred Boundaries and Protect the Mission
Must complete the online course for this area and pass the Background Check required by The Salvation Army for employment.
Physical Requirements
- Ability to sit, walk, stand, bend, squat, climb, kneel and twist on intermittent or continuous basis.
- Ability to grasp, push, pull, and reach overhead.
- Ability to operate a telephone.
- Ability to lift up to 25 pounds.
- Ability to access and produce information from a computer.
- Ability to understand written information.
Qualified Individuals
A qualified individual must be able to perform the essential duties of the position with or without accommodation.
Work Environment
The work environment is located in an office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Skills
Must be able to understand, follow and give both written and oral instructions and be able to give presentations and be comfortable with public speaking.
Mathematical Skills
Must be able to perform simple calculations (addition, subtraction, multiplication, and division) and apply concepts such as ratios and percentages in practical situations.
Performance Skills
- Must be creative, self-motivated, organized, flexible, and possess leadership skills.
Sacred Boundaries and Protect the Mission
Must complete the online course for this area and pass the Background Check required by The Salvation Army for employment.
Physical Requirements
- Ability to sit, walk, stand, bend, squat, climb, kneel and twist on intermittent or continuous basis.
- Ability to grasp, push, pull, and reach overhead.
- Ability to operate a telephone.
- Ability to lift up to 25 pounds.
- Ability to access and produce information from a computer.
- Ability to understand written information.
Qualified Individuals
A qualified individual must be able to perform the essential duties of the position with or without accommodation.
Work Environment
The work environment is located in an office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Skills
Must be able to understand, follow and give both written and oral instructions and be able to give presentations and be comfortable with public speaking.
Mathematical Skills
Must be able to perform simple calculations (addition, subtraction, multiplication, and division) and apply concepts such as ratios and percentages in practical situations.
Performance Skills
- Must be creative, self-motivated, organized, flexible, and possess leadership skills.
Sacred Boundaries and Protect the Mission
Must complete the online course for this area and pass the Background Check required by The Salvation Army for employment.
Physical Requirements
- Ability to sit, walk, stand, bend, squat, climb, kneel and twist on intermittent or continuous basis.
- Ability to grasp, push, pull, and reach overhead.
- Ability to operate a telephone.
- Ability to lift up to 25 pounds.
- Ability to access and produce information from a computer.
- Ability to understand written information.
Qualified Individuals
A qualified individual must be able to perform the essential duties of the position with or without accommodation.
Work Environment
The work environment is located in an office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Skills
Must be able to understand, follow and give both written and oral instructions and be able to give presentations and be comfortable with public speaking.
Mathematical Skills
Must be able to perform simple calculations (addition, subtraction, multiplication, and division) and apply concepts such as ratios and percentages in practical situations.
Performance Skills
- Must be creative, self-motivated, organized, flexible, and possess leadership skills.
Sacred Boundaries and Protect the Mission
Must complete the online course for this area and pass the Background Check required by The Salvation Army for employment.
Physical Requirements
- Ability to sit, walk, stand, bend, squat, climb, kneel and twist on intermittent or continuous basis.
- Ability to grasp, push, pull, and reach overhead.
- Ability to operate a telephone.
- Ability to lift up to 25 pounds.
- Ability to access and produce information from a computer.
- Ability to understand written information.
Qualified Individuals
A qualified individual must be able to perform the essential duties of the position with or without accommodation.
Work Environment
The work environment is located in an office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Skills
Must be able to understand, follow and give both written and oral instructions and be able to