Sales Operations & Procurement Specialist

Position Summary

Responsibilities

• Sales Support & Quoting
• Create price quotations for renewals of existing licenses and maintenance contracts, as well as for straightforward SI (System Integration) projects.
• Create SI invoices through the Navision system.
• Collaborate with the billing team to ensure invoice accuracy and follow up on accounts receivable (AR).
• Respond to customer inquiries on behalf of the sales team.

• Procurement & Purchasing
• Obtain quotes, lead times, and specifications as requested by the Sales and/or Engineering departments.
• Prepare and process purchase orders by verifying specifications and pricing, coordinating with purchase planners, and obtaining approval from the requisitioning department.
• Procure ordered items by forwarding orders to distributors/suppliers, and monitoring, tracking, and expediting deliveries.
• Verify receipt of items by comparing goods received against purchase orders, and resolve any shipment discrepancies with distributors/suppliers.
• Process payments by reconciling and forwarding received documentation and invoices for approval.
• Manage vendor quotes, purchase orders, and delivery coordination.
• Provide data, analysis, and reports to support sales team operations as needed.
• Negotiate pricing, volume discounts, and favorable contract terms with software and hardware vendors, while maximizing the utilization of Partner Incentive programs (such as rebates, co-op funds, and deal registration benefits), to achieve year-over-year cost reductions.

• Systems & Data Management
• Maintain accurate and up-to-date records in Navision (NAV), including sales data updates and Excel file management.
• Visualize the project base P&L.
• Troubleshoot Navision system errors in coordination with OAIT and Accounting teams.
• Collect, analyze, and summarize purchasing and operational data to support planning and identify trends.

• Warehouse Operations
• Manage all warehouse tasks, including shipping, receiving, and inventory management.

• Process Improvement & General Duties
• Participate in KAIZEN initiatives to improve workflows and cross-departmental collaboration.
• Prepare documentation including data analysis reports and operational manuals.
• Perform all other tasks and duties as assigned by your supervisor from time to time.

Qualifications

• Prior experience in purchasing and/or project management is desirable but not required.
• Experience working with IT and network-related operations considered a significant advantage.
• Strong communication skills for both external and internal stakeholders, with fluency in English and Japanese.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint).

Preferred Requirements

• Corporate office work experience is preferred.

Education

• Bachelor's degree in relevant field or comparable professional experience preferred.

Benefits

• Health insurance (medical & dental & vision)
• 401 (K)
• vacation time off.

Location

• Torrance, LA
• Manhattan, NY