Sales & Marketing Executive Assistant

About The Job

We’re seeking a sharp, energetic Executive Assistant / Operations Support Specialist to help keep our fast-paced, project-driven environment running smoothly. You’ll be the right hand to a dynamic and hands-on Manager of New Business Development - someone who’s constantly on the move, balancing client relations, sales growth, and new opportunities.

Executive Support

• Manage schedules, meetings, travel itineraries, and follow-ups
• Track business and personal to-do lists, ensuring nothing falls through the cracks

Client & Team Communication

• Communicate professionally with clients, partners, and vendors via phone, email, and text
• Serve as a key point of contact when the executive is in the field or traveling
• Support customer service needs and help maintain strong client relationships

Marketing & Social Media

• Affiliate with implementing social media strategies and posting schedules
• Help craft brand-appropriate messages and creative marketing ideas
• Support promotional campaigns, photoshoots, and small event coordination

Administrative & General Support

• Prepare documents, proposals, presentations, and correspondence
• Organize and manage digital files, project photos, and receipts
• Take initiative to streamline systems and anticipate needs before they arise

Project Coordination & Follow-Up

• Enter new projects into internal systems and track all related details
• Follow up with field teams, vendors, and clients to ensure timelines and deliverables stay on track
• Maintain visibility on open tasks and ensure deadlines are met