Executive Assistant, Sales & Marketing

Job Summary

The Executive Assistant, Marketing & Sales serves as a key partner to the SVP and broader commercial team, providing high-level administrative support while driving coordination and execution across marketing, sales, and events. This is a highly execution-focused role responsible for ensuring seamless operations across a wide range of priorities, from executive support to trade show logistics and internal event planning.

Essential Duties & Responsibilities

• Manage calendar, scheduling, travel, and expense reporting for the SVP

• Coordinate meetings, agendas, and follow-ups

• Prepare presentations, materials, and communications on behalf of the SVP

• Provide general administrative support as needed

• Support marketing and sales teams through coordination of materials, timelines, and deliverables

• Manage marketing budgets at an operational level, including purchase orders, invoicing, vendor coordination and setup, and budget tracking and reconciliation

• Aid in coupon and promotional setup

• Support trafficking and coordination of marketing and sales materials

• Manage inventory of branded merchandise, marketing materials, and sales support materials

• Serve as primary point of contact for trade shows, including:

  • Planning and execution of all event logistics
  • Vendor coordination
  • Travel and hotel accommodations for team members

• Assist with shipping, fulfillment, and general logistics as needed

Qualifications / Minimum Requirements

• 4–7+ years of experience providing administrative support, executive support is preferred

• Experience with event planning (including coordination of logistics, vendors, and materials)

• Strong organizational and multitasking skills with high attention to detail

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office (PowerPoint, Excel, Outlook)

• High level of professionalism, discretion, and ownership

• Experience supporting marketing and/or sales teams is a plus

Benefits

• Medical, Dental, & Vision Insurance

• Basic Life Insurance

• Voluntary Life Insurance

• Flexible spending accounts & Health Savings Accounts

• 401k Retirement Plan

• Paid Holidays

• Paid Vacation

• Employee Assistance Program

• Short term/Long term disability

• Tuition Reimbursement

• Pet insurance