Sales Coordinator

NASAM is a leading distributor of High-Reliability (Hi-Rel) electronic components and systems for the global space and defense industries, supporting satellite primes, subcontractors, defense system integrators, launch providers, government and research organizations, New Space startups, and university programs.

About the role

The Sales Coordinator supports the sales organization through quotation preparation, order management, customer communication, and coordination with domestic and international suppliers and customers. The role also provides analytical and operational support across multiple business functions, including sales, quality, marketing, inventory management, and related financial processes. This position requires the ability to analyze complex data, coordinate domestic and international shipments, and ensure accurate and timely execution of customer orders, inventory activities, and supporting business processes. This position plays a key role in supporting sales objectives, maintaining cross-functional alignment, and delivering a prominent level of customer service.

Responsibilities

• Assist sales representatives/managers with proposals, quotations, and order processing.
• Gather pricing/lead times information from vendors, distributors, partners.
• Compile quotes in Excel files for the sales team to finalize and send to customers.
• Coordinate with internal teams (e.g., Sales, Operations in the US, Business Development, Quality) to prioritize and fulfill customer orders based on urgency and business goals.
• Serve as a backup to assist sales representatives/managers, including quote preparation, order-related supplier communication, daily month-to-date sales, and weekly/monthly bookings reporting.
• Manage, monitor, and update sales pipeline activities in Sales Force or other sales tools under the supervision of sales representatives/managers.
• Coordinate international and domestic shipments with freight forwarders/couriers with a clear understanding of export compliance requirements.
• Generate commercial invoices and deliver shipment details to customers.
• Perform other sales-related duties as assigned by management.
• Recommend and propose solutions for process efficiency.
• Maintain an organized, clean, and safe work area using safety standards and expectations while adhering to all quality practices.

Requirements

• Bachelor's Degree (B.A.) in Business Administration or a related field, or equivalent.
• Three (3) to five (5) + years of experience in B-to-B sales coordination or procurement is highly preferred.
• Previous experience with shipping and import/export regulations is highly desired.
• Previous experience and knowledge in the space industry working on electronic components is highly desired.
• Knowledge and recent experience must involve diverse and complex business relationships.
• International business understanding with detailed operation in high-traffic environments.

Skills

• Business-level English proficiency is preferred. Must have excellent written and verbal skills in Japanese.
• Ability to read, analyze, and interpret general business information.
• Ability to draft reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations.
• Ability to work on complex projects with general direction and minimal guidance.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.
• Solid analytical skills and solution-driven thinking, with the ability to use substantial amounts of data to make strategic decisions.
• Advanced Microsoft Excel, Word, and PowerPoint skills.
• Knowledge of applying routine use of databases/spreadsheets.
• Experience with ERP systems is preferred.
• Ability to plan workflow and meetings.
• Maintains effective internal controls to ensure protection of assets and accurate reporting of financial position.

Preferred Qualifications

• Initiative-taking and able to work independently.
• A collaborative team player with strong interpersonal skills.
• Strong analytical, problem-solving, and research skills.
• Flexible, adaptable, and willing to embrace change and new challenges.