Sales Coordinator

Sales Order Creation & Management

• Enter new Sales Orders submitted by SAEs into the ERP system.
• Validate all required compliance documentation, including PO, PORC, customer forms, tax exemptions, credit authorization, T&Cs, PAR approvals, etc.
• Create sales order headers and create line items with full accuracy.
• Confirm order accuracy against customer PO and required documents.
• Generate and distribute Sales Confirmations to SAEs.
• Attach all relevant documents to internal order records.
• Distribute Acknowledgements to external customers.

Order Revisions

• Process updates and edits to existing Sales Orders based on inputs from SAEs, Finance, and sales management.
• Enter revised PORCs and customer POs as required.
• Adjust dates, quantities, and line details to maintain order integrity.
• Issue revised Confirmations and Acknowledgements.

Operational Support Activities

• Process intercompany orders.
• Submit Credit Limit increase requests and manage credit approvals via SharePoint.
• Update order-related trackers including New/Released Order Tracker and PO Tracker.
• Add or adjust freight charges as requested by Finance.
• Adjust shipping, delivery, and scheduling dates as needed.
• Analyze contract terms for variable orders to ensure compliance.
• Request Pre-Payment Invoices from Finance.
• Send Sales Order Release Acknowledgements to customers.
• Process inventory and intercompany transfer orders.
• Maintain job folder organization and file all required documents.