Sales Coordinator

About the role

At Master's, we are in the business of moving people forward, not only in vehicles but also in their careers. We are a fast-growing, innovative transportation company seeking individuals who align with our company values of pursuing excellence, operating with high integrity, having a positive attitude, and being solutions oriented. In our recently expanded headquarters in Kansas City, our employees conduct their work in a 40-acre, state-of-the-art, climate-controlled facility. We take pride in how we conduct business, and our leadership team values and supports employee growth and advancement, fostering a positive work environment maximized on success. For people looking to build their skills, advance their careers, and grow in their professions, now is the perfect time to be a part of Master's Transportation.

Position Type: Full Time | Classification: Non-Exempt | Reports To: Accounting Manager | Work Location: HQ - Kansas City, MO

Work Environment: Office. Physical Demands: While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

Responsibilities

• Process, prepare, and distribute vehicle sales documentation. Including title packets, temporary tags, keys, and any related closing documents in accordance with company policies and state regulations.
• Ensure accurate and timely completion of DMV, municipal, and California sales documentation.
• Maintain titles and Manufacturer Statements of Origin (MSOs) for accuracy and compliance.
• Assist customers with title-related inquiries and provide information regarding the title transfer process.
• File monthly Notices of Sale for designated locations within required deadlines.
• Maintain organized and accurate electronic/physical records.
• Update and track unit and inventory status.
• Process applicable rebates in accordance with manufacturer and company guidelines.
• Support the sales closing process by ensuring all required documentation is complete, accurate, and compliant before finalization.

Requirements

• High School Diploma
• Associate degree or equivalent experience.
• Proficiency in Microsoft Office products, particularly organizational tools.

Preferred Qualifications

• Familiarity with vehicle sales, leasing, and title processes

Skills

• Organization skills
• Communication
• Sense of Urgency
• Customer Service
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.