Sales Coordinator

Responsibilities

• Provide support to the team in technology applications (e.g., Microsoft Word, PowerPoint and Excel, Adobe Suite, JLL Aero, etc.) and other company-supported programs.
• Create and maintain an electronic filing system using SharePoint and OneDrive.
• Field calls regarding listing inquiries for the team.
• Research and gather materials for quarterly newsletters.
• Perform ad hoc administrative functions that support the business and revenue generation within the sales team.
• Manage client lists for individual brokers and teams and schedule outreach blasts using Eloqua.
• Assist with gathering research information and completing market surveys, including building information, maps, pictures, CoStar data, and creating and binding tour books.
• Manage multiple projects simultaneously with minimal direction to the satisfaction of internal clients.
• Act as an active liaison between the brokerage team and Marketing, Sales Enablement, Property Marketing, and Research on respective projects.
• Update deliverables, documents, RFP responses, dialogue creation for emails, lease comparisons, and one-off projects.
• Serve as the primary contact point for brokerage professionals for the development and creation of internal and external marketing deliverables and events.
• Manage all marketing efforts for property listings across multiple platforms (MarketSphere, CoStar, LoopNet, etc.), including subleases, direct leases, and small investment sale pieces.
• Create and oversee the production of documents, presentations, proposals, flyers, digital marketing, and other related efforts as directed by team members.
• Print, mail, and file marketing materials as needed.
• Assist with the development, creation, and maintenance of deliverables and new business initiatives consistent with JLL Brand Standards, including:
  • Flyers (both digital and printed)
  • Email blasts / Email marketing
  • Digital Marketing Platforms (CoStar, LoopNet, JLL Website, etc.)
  • Floorplans
  • Signage order and installation, including coordination of signage vendors
  • Static social media content, correctly sized and formatted for LinkedIn, Instagram, Facebook, or other relevant platforms
• Create and/or maintain internal file-sharing and cloud-based storage for the brokerage and marketing teams.

Requirements

• Bachelor’s degree, or 2+ years of commensurate marketing support experience preferred.
• Proficiency in MS Word, Excel, PowerPoint, and Outlook.
• Proficiency in Adobe Creative Suite, including InDesign and Photoshop.
• Strong skills in communication, attention to detail, and time management.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Strong client service orientation; proactive working style and friendly, helpful attitude.
• Work enthusiastically in a team atmosphere.
• Commitment to high professional ethical standards.
• Real estate background preferred.

Skills

• Adaptability – Maintain effectiveness in varying environments, tasks, and responsibilities, or with various types of people.
• Planning and Organizing – Establish a course of action to accomplish goals, develop schedules and assignments, use resources effectively and efficiently to manage and execute multiple activities at once, and evaluate results.
• Client Focus – Dedicated to meeting the expectations and requirements of external and internal clients, acts with the client in mind, establishes and maintains effective relationships with clients, and gains their trust and respect.
• Dealing with Ambiguity – Can effectively cope with change, shift gears comfortably, decide and act without having the total picture, and handle risk and uncertainty.
• Learning on the Fly – Learn quickly when facing new problems, open to change, and enjoy the challenge of unfamiliar tasks.
• Proactive – Does not wait for tasks to be assigned but always prompts to identify what else can be done.
• Attention to Detail – Is thorough in accomplishing a task with concern for all areas involved, no matter how small, will not overlook what needs to be done, and can be depended on to do each task accurately and completely.