Sales Coordinator

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with our customers, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There’s much to learn and many to learn from, with more than 17,000 employees around the world to explore ideas and ambitions with.

About the role

As a Sales Coordinator you will be an important contributor to a Local & Regional Consumer Products team, providing critical support and developing an intimate understanding of Givaudan project management systems. You will be the liaison with the account executives and business development teams, providing critical support on accounts and business systems. You will also develop professional relationships with both our teams and with account contacts. If you excel and have an interest working in a creative industry, then this is an excellent opportunity for you.

Location: East Hanover, NJ
Reporting to: Manager Sales Support & Coordination

Responsibilities

• Administer creative briefings and sample requests from initiation through to completion and preparation for submission.
• Manage materials and samples for client presentations, assist in building client presentation collateral display materials.
• Perform special projects (maintain customer information, provide clerical support and organize meetings).
• Ensure client comfort and manage logistics during visits to Givaudan.
• Act as the liaison between clients and internal personnel.
• Respond to internal and external inquiries using systems knowledge, creative investigation and follow-up techniques.
• Provide the business team with timely information on clients' requests, insights, and communications.
• Represent the team with meaningful client interface and develop client relationships.
• Coordinate schedules and communications.
• Attend team meetings to review workflow.
• Act as an interdepartmental coordination specialist able to manage multiple projects and deliverables simultaneously (liaison with Customer Service, Purchasing, Operations, Distribution, Planning, Pricing, Labs, Regulatory, QC).
• Update projects, request and attach price quotations, fragrance descriptions and customer-specific documentation.
• Maintain sample tracking system, product bases, product packaging arrivals and update projects.
• Prepare samples for shipment, including supporting documentation.
• Provide necessary shipping and tracking information to customers.
• Brief entry and support, creation of Raw Material Review (RMR) and New Business Order (NBO) documentation to ensure smooth transition of new wins to production.
• Provide back-up and administrative support to larger L&R team.
• May be responsible for additional tasks based on business needs.

Requirements

• Bachelor's Degree
• At least 2 years of experience in a sales support environment
• Excellent communication, administrative, problem-solving skills, organizational, multitasking abilities
• Collaborative, positive team spirit
• Proficient in MS Office suite, Outlook; SAP knowledge preferred
• Experience building professional relationships

Pay

Salary range for this position is $60,000 - $70,000 per year based on candidate experience.

Benefits

• Great compensation package
• Major medical, dental, and vision coverage
• Generous 401k matching program