Sales Coordinator

Perform all administrative-related duties in assisting the Sales department and food and beverage office.

Responsibilities

• Filter leads and prospect from a curated list
• Greet and assist clients
• Create and maintain exhibitor event files
• Record all contract due dates, payments, deposits, log all checks and payments
• Process credit card charges
• Process client billing and invoices
• Track all past due accounts
• Process letters generated by Sales Managers
• Process all catering paperwork: distribution of event orders, daily catering reports/logs, delivery receipts, tip sheets and all event changes
• Fax menus and catering contracts to potential clients as generated by Sales Managers
• Transmit correspondence as generated by Sales Managers
• Create new files with event transmittals
• Respond to requests from other facilities
• Maintain monthly show sales calendar, including license number list and COD event forecasts generated by sales department, and monitor event forecast deadlines
• Coordinate amenity program
• Perform other related duties and special projects as assigned
• File maintenance and organization of file storage room
• Update events website
• Monitor exhibitor services during shows
• Assist at show service desk

Requirements

• Clerical skills, including typing at 60 wpm, knowledge of Windows operating system, including Excel, Word, and Publisher
• Experience with hospitality software preferred
• Strong written and oral communication skills
• Organized and detail-oriented
• Able to prioritize and have strong time management skills
• Able to work a flexible schedule including some weekends and holidays
• 4-year degree in Theater with technical emphasis or professional equivalence
• 3-year minimum experience working in a performing arts center/theater
• Knowledge of production operations, maintenance, and stage management
• Working knowledge of applicable OSHA, state, and other work environment and safety regulations
• Working knowledge of fire and public safety issues
• Prior supervisory experience preferred
• Experience as a catering assistant, event, or meeting coordinator is highly beneficial

Benefits

• Free employee parking
• Show tickets