Sales Assistant, Receptionist

About the role

Sales Assistant / Receptionist at Spanish Broadcasting System (SBS), a leading Hispanic media company in Tampa, FL. The position supports sales and office operations, serving as the first point of contact and providing administrative support.

Responsibilities

• Greet and assist clients, visitors, and vendors professionally
• Answer and direct incoming phone calls and manage general office inquiries
• Maintain front desk organization and assist with office administrative duties
• Cook incoming and outgoing mail, packages, and deliveries
• Aid with office supply inventory and ordering
• Support management with scheduling meetings and office coordination
• Provide administrative support to Account Executives and Sales Managers
• Aid with sales order entry, revisions, contracts, invoices, and client documentation
• Cook with Traffic, Promotions, and Billing departments to support campaign execution
• Prepare presentations, proposals, recap materials, and sales reports
• Maintain client databases, calendars, and filing systems
• Aid with promotions, station events, and client hospitality efforts
• Aid with bilingual communication and translation needs for clients and internal teams
• Prepare spreadsheets, reports, and correspondence using Microsoft Office
• Aid with data entry and maintaining accurate records
• Support special projects and additional administrative tasks as assigned

Qualifications

• Bilingual in English and Spanish, both written and verbal
• 1-3 years of receptionist, administrative, or sales support experience
• Strong communication and customer service skills
• Professional phone and front desk etiquette
• Excellent organizational skills and attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Proficiency in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint
• Dependable, proactive, and team-oriented
• Valid driver’s license
• Prior experience in media, radio, advertising, or entertainment industries
• Familiarity with WideOrbit, vCreative, or related systems
• Experience supporting sales teams or client accounts