Receptionist / Sales Assistant

About Entravision

Entravision is a leading global advertising, media and ad-tech solutions company connecting brands to consumers by representing top platforms and publishers. Our service portfolio enables high-performance campaigns while using highly competitive audience reach, cutting-edge mobile programmatic solutions, machine-learned bidding algorithms and demand-side platforms on a global scale. In the US, Entravision is a leader in Hispanic marketing & media solutions serving both local and national clients for more than 25 years. Our unique portfolio includes primarily Spanish language TV & Radio broadcast assets across 35 markets, an exclusive audio network & streaming platform, and a robust mix of curated digital & social media content solutions.

Responsibilities

• Greet all callers and visitors promptly in a friendly and professional manner.
• Answer main office phones, including the CEO’s phones when needed.
• Promptly pass along phone messages.
• Prepare, process, and track incoming and outgoing mail and FedEx packages.
• Track, order, receive, and stock kitchen and office-related supplies.
• Perform upkeep and maintenance of common areas, including the reception area, conference rooms, photocopying/work areas, kitchen, and hallways.
• Assist in maintaining a professional and organized office setting.
• Provide administrative support and assistance to all departments as needed.
• Assist in coordinating and organizing events such as meetings, luncheons, and departmental activities.
• Assist Sales with order entry, pre-emption notices, and makegood offers.

Requirements

• Working knowledge of Microsoft Word, Excel, and PowerPoint.
• Valid driver’s license and personal transportation.

Qualifications

• Degree from an accredited institution (preferred).
• Experience putting together a client presentation or event recap (preferred).
• Bilingual Spanish/English (preferred).

Competencies

• Very strong attention to detail.
• Excellent follow-through and follow-up.
• Strong interpersonal and writing skills.
• Professional image both in person and over the phone.
• Ability to multitask and prioritize in a dynamic work environment.
• Discretion and confidentiality.
• Teamwork.

Position Type

This is a full-time position. Actual schedule and hours may vary.

Supervisory Responsibility

Reports directly to Sr. Business Operations Manager.