Sales Administrative Assistant

CaptiveAire is the nation’s leading manufacturer of commercial kitchen ventilation systems, providing a complete solution of fans, heaters, ductwork, and HVAC equipment. With over 40 years of industry leadership, we offer innovative technologies, unmatched service, competitive pricing, and rapid lead times. We maintain a network of over 90 sales offices across the U.S. and Canada and six strategically located manufacturing plants.

About the role

This position supports sales engineers from our Tampa sales office in a fast-paced environment.

Responsibilities

• Fire system subcontracting and tracking
• Freight specialist duties: handling all freight issues, tracking, and customer inquiries
• Managing office supplies and scheduling customer visits
• Scheduling Lunch & Learn sessions
• Assisting with service inquiries and emergency situations, including scheduling service trucks
• Preparing submittals and providing general sales support (no design work included)
• Managing contact database, CRM, and assignment tasks

Requirements

• Associate’s degree in Business preferred and/or administrative support experience
• Strong computer and organizational skills
• Familiarity with using a Mac
• Familiarity with subcontracting and the construction industry is a plus

Qualifications

• Ability to work independently with little guidance or oversight
• Ability to multi-task in a fast-paced environment
• Ability to work as a team player

Salary is competitive and based upon experience.