Sacramento Billing Coordinator

Job Summary

Air Systems is seeking a Service Billing & Accounts Receivable Specialist to join our Sacramento Branch. This role involves accurately billing service work, monitoring customer account balances, and ensuring timely payment collection. The position requires close collaboration with Service Coordinators, Project Sales, Field Technicians, and Accounting.

Essential Duties & Responsibilities

• Review work orders, labor entries, material charges, and purchase orders for billing accuracy.
• Daily reconciliation of all P-Card purchases.
• Generate and issue service invoices, T&M invoices, PM invoices, and project/service sales invoices.
• Ensure proper cost coding and adherence to company billing procedures.
• Track billable labor, warranty work, and service contract coverage.
• Partner with Service Leadership on disputed invoices, adjustments, credits, and escalations.
• Maintain organized records in accordance with company policies and audit standards.
• Identify opportunities to streamline billing processes and reduce rework.

Qualifications

• 4+ years of experience in billing, accounts receivable, or accounting support.
• Experience in construction, field service, or mechanical trades preferred.
• Knowledge of cost codes, invoicing cycles, and collections practices.
• Strong attention to detail with the ability to manage competing priorities.
• Effective written and verbal communication skills.
• Proficiency in Microsoft Excel, Outlook, and business software systems.
• Knowledge of COINs ERP system a plus.
• Ability to manage confidential financial data responsibly and professionally.

Benefits

• Comprehensive health coverage (medical, dental, vision, prescription).
• Telehealth access and HSA/FSA options.
• Employer-paid Life, Accident, and Disability Insurance: 1.5 times your salary.
• Generous paid time off, with increases each year + 10 paid holidays.
• Opportunities for professional growth through educational assistance and career development programs.
• A flexible work environment and culture that prioritizes team collaboration, work-life balance, and personal well-being.

About the Role

We offer complete, single-source facility solutions including commercial MEP solutions, sheet metal construction, preventive maintenance and service, building automation, energy management, and more.