S56 ATC Training Materials Administrator-II

About the role

We are looking for an experienced, full-time ATC Training Materials Administrator-II to join the SAIC Controller Training Solutions (CTS) team at the Salt Lake TRACON (S56) in Salt Lake City, UT, supporting air traffic controller training services for the Federal Aviation Administration (FAA).

The Training Materials Administrator is responsible for performing and coordinating office administrative activities and storing, retrieving, and integrating information for dissemination to staff and clients. This position involves a variety of administrative and clerical duties necessary to run an organization.

The Federal Aviation Administration (FAA) ensures that Air Traffic Control Specialists provide the flying public with a high level of safety and professionalism. A well-trained Air Traffic Control (ATC) workforce plays an essential role in fulfilling this responsibility. The FAA employs more than 14,000 air traffic controllers, who safely separate over 50,000 aircraft in the National Airspace System (NAS) each day. SAIC provides contractor-provided instructional services at FAA ATC facilities to meet these training needs.

Responsibilities

• Perform and coordinate office administrative activities.
• Store, retrieve, and integrate information for dissemination to staff and customers.
• Operate office equipment such as fax machines, photocopiers, scanners, videoconferencing, and telephone systems.
• Create spreadsheets, compose correspondence, manage databases, and produce error-free reports and documents using computers.
• Access, enter, and extract information from designated government databases, ensuring confidentiality when necessary.
• Coordinate travel arrangements, process payroll, and approve timesheets.
• Negotiate with vendors to purchase supplies and manage stockrooms.
• Serve as an information and communication manager for the office.
• Plan and schedule meetings and appointments.
• Organize and maintain paper and electronic files.
• Manage projects, conduct research, and disseminate information via telephone, mail, websites, and email.
• Monitor administrative activities to ensure compliance with procedures, rules, regulations, and statutes.
• Review the efficiency of administrative procedures and recommend improvements.
• Monitor expenditures and receipts, ensuring compliance with funding source restrictions and tracking requirements.
• Recommend solutions for problems or unique situations to supervisors.
• Assist the Hiring Manager in preparing interview packages and correspondence for instructional candidates.
• Support recruitment efforts by verifying position information, scope, and duration; reviewing and improving selection criteria, interview questions, and rating devices.
• Evaluate applicant education and experience to verify minimum qualifications.
• Review internal selection processes to ensure procedural requirements are met.
• Calculate or audit timesheets, monitor instruction time, and manage pay differentials including overtime, shift differentials, hazard, recall, and standby pay.
• Review and correct calculations and coding completed by other staff.

Requirements

• U.S. Citizenship is required with the ability to obtain and maintain a Public Trust clearance.
• Five (5) years of experience operating Windows and associated Microsoft Office applications, including MS Word, Excel, PowerPoint, and Access.
• Capability to enter and extract information from designated Government database programs as required by the authorized Training Administrator (TA).
• Ability to format and produce high-quality, error-free documents in response to program requirements.
• Strong interpersonal skills and the ability to work independently.

Desired Skills and Experience

• Administrative experience in a government facility.

This position is on-site at the Salt Lake TRACON (S56) in Salt Lake City, UT, with no remote work option.