Russell Standard - Administrative Assistant

This role provides location support through administrative and clerical duties, with responsibilities varying by location and department.

Responsibilities

• Provides administrative support to designated office locations and/or assigned departments and teams.
• Keeps, maintains, and orders inventory on company-provided supplies and/or raw materials.
• Performs data entry to support business processes using company software systems with accuracy and attention to detail.
• Receives incoming mail, communications, emails, and phone calls, handling when appropriate or distributing to the proper recipient.
• Assists customers with product/material sales or related inquiries.
• Assists customers and corporate accounting with billing and invoice inquiries and processes payments as needed.
• Works closely with Human Resources, Safety, and Accounting departments to maintain a variety of compliance-related functions.
• Handles other projects and responsibilities as deemed necessary for business.

Requirements

• High School diploma or GED equivalent.
• 1-2 years of administrative experience.
• 1-2 years of customer service experience.
• Proficient in Microsoft Office Products.
• Well-established organizational skills with strong attention to detail, record-keeping skills, and excellent verbal and written communication skills.
• Ability to maintain confidentiality.
• Ability to work in a team environment with production personnel, as well as the ability to work independently without close supervision.
• Ability to work closely with customers and outside vendors on a regular basis.
• Must be able to work overtime as needed.
• Ability to perform work which requires frequent and regular movement of wrists, hands, and/or fingers.
• Ability to perform primarily sedentary work, yet occasionally exert up to 10 pounds of force.
• Ability to see, hear, talk, and perform tasks requiring manual dexterity.
• Ability to operate standard office equipment including a computer, copier, fax, phone, and other similar office equipment.

Preferred Qualifications

• Experience in a construction, manufacturing, or production-related industry.
• Knowledge and experience in inventory and billing systems.
• Notary Public Commission.

Work Environment

Varying based on location and department, this position requires the majority of its responsibilities to be performed in an asphalt emulsions manufacturing plant or construction office. Work conditions may involve limited exposure to chemicals, fumes, dust, odors, gases, and other substances used in a construction environment.